The meeting of the Council will be held on Monday 16th January 2017

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements.

5. Minutes of Council Meeting on 19th December 2016.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

Huntick Rd Cycleway Working Group

10. Recommendations from Committees

Environment & Amenities Cttee – meeting 5th January 2017.

Planning Cttee – meeting on 9th January 2017.

11. Acceptance & Signing of deed of dedication for protection of Old School Green under “Centenary Fields” by Fields in Trust.

12. Acceptance of investment report from Mark Pincott & Associates.

13. Annual Parish Meeting 2017.

14. Report of any training activity undertaken in the past month.

15. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

16. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3696 T Watton Clerk’s salary – January (12 equal monthly payments by SO) 848.68 0.00 848.68
3697 DCC LGPS pension contrib Jan. 270.32 0.00 270.32
5698 HMRC PAYE & ENI Quarter 3 879.66 0.00 879.66
3698 T Homer Handyman duties, December. 230.69 0.00 230.69
3699 The Landscape Group Cemetery maintenance – December 2016 303.49 60.70 364.19
3700 Southern Electric Car Park lighting, quarter 3, 2016/17 16.58 0.82 17.40
3701 BWBSL Allotment water supply, 24/06/16-28/11/16 231.40 0.00 231.40
3702 Brighstone Landscaping Ltd Grounds maintenance, Foxhills Open Space, 01/10/16-31/12/16 620.43 124.09 744.52

17. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

18. Correspondence

19. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: January 2017

Full Council agenda 16th January 2017 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers