The Parish Council has a number of policies that outline how decisions should be made in different circumstances. This provides guidance to different questions that you might ask together with transparency and accountability, two important tenets of the PPC.

Lytchett Matravers PC Standing Orders

Standing orders are the written rules of a local council. Standing orders are essential to regulate the proceedings of a meeting. A council may also use standing orders to confirm or refer to various internal organisational and administrative arrangements. The standing orders of a council are not the same as the policies of a council but standing orders may refer to them

Lytchett Matravers PC Code of Conduct

This policy openly commits councillors to be adopt behaviours and responsibilities associated with the role and to be held accountable.

Lytchett Matravers PC Councillor Requirements Policy

This policy outlines the expected and desirable knowledge and experiences that a councillor should have

Lytchett Matravers PC Complaints Procedure 2021

This set of documents relates to complaints in respect of Council Employees,  the activities of the Council, the Councillors and Complaints that need directing towards other authorities, such as, Dorset County Council

Lytchett Matravers PC Equal Opportunities Policy

The purpose of this policy is to provide equal opportunities to all employees, irrespective of their characteristics (unless there are genuine occupational qualifications or objectively justified reasons for a different approach to be taken)

Equality and Diversity Policy 2023 V3 Dec 2023 (PDF)

Lytchett Matravers PC Child Protection Policy and Procedures

Lytchett Matravers Parish Council is committed to providing a safe environment for children. Lytchett Matravers Parish Council is committed to facilitating and maintaining the safest possible environment for children enabling them to enjoy the play areas, open spaces, buildings and any activities provided by or on behalf of the Parish Council, while ensuring that their safety is respected. The purpose of this policy is to safeguard children who come into contact with representatives of the council and to facilitate the best possible professional practice from the council, its staff, elected members and volunteers.

Safeguarding Policy and Procedure – December 2023 (PDF)

Lytchett Matravers PC Financial Regulations

These financial regulations govern the conduct of financial management by the council and may only be amended or varied by resolution of the council. Financial regulations are one of the council’s three governing policy documents providing procedural guidance for members and officers. Financial regulations must be observed in conjunction with the council’s standing orders1 and any individual financial regulations relating to contracts.

LMPC Model Financial Regs (England) reviewed March 2024 (Word)

Lytchett Matravers PC Annual Investment Policy and Strategy

This document gives guidance on borrowing and investments by Lytchett Matravers Parish Council in accordance with ‘the Local Government Act 2003’ and highlights that the Council is committed to Treasury Management

 Annual Investment Policy and strategy (PDF)

Lytchett Matravers PC Training and Development policy

This policy outlines the councils commitment to monitoring and meeting the training needs of its members and employees, and managing the associated budget.

LMPC Training & Development policy adopted 19th Dec 2018 (PDF)

Lytchett Matravers PC Privacy Policy

Lytchett Matravers Parish Council is committed to protecting and respecting the privacy of all who provide their data. This policy outlines how we use data and details the procedures we have in place to meet our duties and responsibilities under the UK GDPR and DPA 2018.

LMPC Privacy Policy November 2023 (PDF)

Lytchett Matravers PC Document retention Scheme

This policy outlines the need to retain documents for audit purposes, employee management, tax liabilities and the eventuality of legal disputes and proceedings. By establishing and adopting a Document Retention Scheme, the council has addressed these needs, and taken into account its obligations under UK legislation.

LMPC Document Retention Scheme (PDF)

Lytchett Matravers PC Health and Safety policy

The Lytchett Matravers Parish Council recognises that it has a duty of care to everyone who visits or works in or on its premises. Consequently this policy outlines the need to provide and maintain safe and healthy working conditions, equipment and systems of work for our employees, council members, volunteers and contractors and to provide such information, instruction, training and supervision as they need for this purpose.

LMPC Health & Safety policy (Feb 2019) (PDF)

Lytchett Matravers PC Policy for the management of trees

This policy outlines the council’s role and responsibility in maintaining, replacing and adding to the many trees that benefit our neighbourhood.

LMPC policy for the management of trees (updated Sept 2021) (Word)

Lytchett Matravers PC Donation of Benches and Seats

This policy outlines the procedure for the consideration of requests for donated benches or seating to be installed on any public space owned by the Council, including Row Park Cemetery.

Policy for donated benches and seats (PDF)

Lytchett Matravers PC Commemorative Dedication and Donation of Trees

This policy outlines the procedure for the consideration of requests for Commemorative & Dedication Trees to be planted on land owned by the Parish Council

LMPC policy – Commemorative dedication trees + donated trees (Feb 2021) (Word)

Lytchett Matravers PC Policy and procedure for grants

The Parish Council awards grants, at its discretion, to organisations which can demonstrate a clear need for financial support to achieve an objective which will benefit the Parish. This policy outlines the procedures and eligibility criteria for applying for these grants.  See [Applying for a council grant] for more details

Policy and Procedure for Grants (amended July 2018) and Application form (Word)

Freedom of Information

The Lytchett Matravers Parish Council resolved to adopt the Model Publication Scheme for the provision of information requested by members of the public. This Policy outlines the Council’s policy for the publication of information, and its procedures for responses to requests for information, as listed in the Lytchett Matravers Parish Council Guide to Information, in accordance with the Model Publication Scheme.

Click here for our FOI policies