ANNUAL MEETING OF LYTCHETT MATRAVERS PARISH COUNCIL
The meeting of the Council will be held on Monday 16th May 2016
At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers
Tim Watton Parish Clerk
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530
AGENDA
1. Apologies for absence.
2. Consideration of candidates for Co-option to membership of the Parish Council.
3. Acceptance of office of newly co-opted Council member.
4. Election of Chairman of the Parish Council for 2016/17.
5. Receipt of Chairman’s acceptance of office.
6. Election of Vice Chairman for 2016/17.
7. Receipt of Vice Chairman’s acceptance of office.
8. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).
9. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.
10. Chairman’s Announcements
11. Appointments to : Environment & Amenities Committee,
Finance & Policy Committee
Planning Committee
12. Appointment of representatives to:
Village Fayre DAPTC, Purbeck Area Cttee
Village Hall School Councillor Youth Organisations
Sports Club
Appointment of Footpaths Officer
Appointment of Editor of Lytchett Link
13. Minutes of Council Meeting on 18th April 2016.
14. Matters arising not listed below.
15. Reports from District Councillors (Standing Orders Suspended).
16. Report from County Councillor (Standing Orders Suspended).
17. Reports from Sub Committees and Working Groups:
– Neighbourhood Plan Working Group
– Village Hall Toilets Refurbishment Project Working Group
– Sports Club Governance Working Group
18. Recommendations from Committees
Environment & Amenities Cttee – meeting 9th May 2016.
Planning Cttee – meeting 5th May 2016.
19. Review of Council’s insurance cover.
20. Consideration and completion of section 1 of Annual Return 2015/16 (Annual Governance statement).
21. Consideration of Village Hall heating problem.
22. Consideration of Grant requests: (i) Lighthouse Family Church, (ii) St Mary’s Church.
23. Report of any training activity undertaken in the past month.
24. Reports of Representatives (by exception):-
Village Hall | DAPTC | Footpaths | School Liaison |
Youth Organisations | Sports Club |
25. Council to approve the following payment already made:-
Inv | To Whom | For What | Net | VAT | Total |
3584 | HMRC | PAYE & ENI quarter 4, 2015/16 | 921.80 | 0.00 | 921.80 |
26. Council to approve the following payments due:-
Inv | To Whom | For What | Net | VAT | Total |
3585 | T Watton | Clerk’s salary – May (12 equal monthly payments by standing order) | 904.99 | 0.00 | 904.99 |
3586 | T Homer | Handyman duties – April | TBA | TBA | TBA |
3587 | The Landscape Group | Cemetery maintenance – April 2016 | 303.49 | 60.70 | 364.19 |
3588 | SLCC | Annual membership subscription 2016-17 | 149.00 | 0.00 | 149.00 |
3589 | Information Commissioners Office | Data Protection Annual Registration fee | 35.00 | 0.00 | 35.00 |
3590 | H Vowles | Refund of burial plot purchase | 236.25 | 0.00 | 236.25 |
3591 | Lytchett Matravers Methodist Church | Hire for meetings | 250.00 | 0.00 | 250.00 |
3592 | Lytchett Matravers Village hall | Hire for Annual Parish meeting, April 2016 | 40.00 | 0.00 | 40.00 |
27. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.
28. Correspondence
29. Matters of Interest & Information.
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Parish Clerk: T. Watton Date: May 2016