The meeting of the Council will be held on Monday 16th May 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Consideration of candidates for Co-option to membership of the Parish Council.

3. Acceptance of office of newly co-opted Council member.

4. Election of Chairman of the Parish Council for 2016/17.

5. Receipt of Chairman’s acceptance of office.

6. Election of Vice Chairman for 2016/17.

7. Receipt of Vice Chairman’s acceptance of office.

8. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

9. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

10. Chairman’s Announcements

11. Appointments to : Environment & Amenities Committee,

Finance & Policy Committee

Planning Committee

12. Appointment of representatives to:

Village Fayre DAPTC, Purbeck Area Cttee

Village Hall School Councillor Youth Organisations

Sports Club

Appointment of Footpaths Officer

Appointment of Editor of Lytchett Link

13. Minutes of Council Meeting on 18th April 2016.

14. Matters arising not listed below.

15. Reports from District Councillors (Standing Orders Suspended).

16. Report from County Councillor (Standing Orders Suspended).

17. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

18. Recommendations from Committees

Environment & Amenities Cttee – meeting 9th May 2016.

Planning Cttee – meeting 5th May 2016.

19. Review of Council’s insurance cover.

20. Consideration and completion of section 1 of Annual Return 2015/16 (Annual Governance statement).

21. Consideration of Village Hall heating problem.

22. Consideration of Grant requests: (i) Lighthouse Family Church, (ii) St Mary’s Church.

23. Report of any training activity undertaken in the past month.

24. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

25. Council to approve the following payment already made:-

Inv To Whom For What Net VAT Total
3584 HMRC PAYE & ENI quarter 4, 2015/16 921.80 0.00 921.80

26. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3585 T Watton Clerk’s salary – May (12 equal monthly payments by standing order) 904.99 0.00 904.99
3586 T Homer Handyman duties – April TBA TBA TBA
3587 The Landscape Group Cemetery maintenance – April 2016 303.49 60.70 364.19
3588 SLCC Annual membership subscription 2016-17 149.00 0.00 149.00
3589 Information Commissioners Office Data Protection Annual Registration fee 35.00 0.00 35.00
3590 H Vowles Refund of burial plot purchase 236.25 0.00 236.25
3591 Lytchett Matravers Methodist Church Hire for meetings 250.00 0.00 250.00
3592 Lytchett Matravers Village hall Hire for Annual Parish meeting, April 2016 40.00 0.00 40.00

27. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

28. Correspondence

29. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: May 2016

Full Council agenda 16th May 2016 – in the Methodist Church