The meeting of the Council will be held on Monday 18th April 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Chairman’s Announcements.

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Public Participation Session. An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or deputation or present a petition).

5. Minutes of Council Meeting on 21st March 2016.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

10. Recommendations from Committees

Finance & Policy Cttee – meeting 4th April 2016.

Planning Cttee – meeting 7th April 2016.

11. Report of review of Council’s Standing Orders and Financial Regulations – March 2016 (see Full Council minute 21, 21st march 2016) – Cllr Norris.

12. Reports of review of the Council’s burial records 2015/16 – Cllr Wilson.

13. Consideration of proposal for improved security of the Recreation Ground – Cllr Carswell.

14. Review of arrangements for Annual Parish Meeting.

15. Report of any training activity undertaken in the past month.

16. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

17. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3574 T Watton Clerk’s salary – April (12 equal monthly payments by standing order) 905.05 0.00 905.05
3575 T Homer Handyman duties – March 361.23 8.03 369.26
3576 The Landscape Group Cemetery maintenance – March 2016 303.49 60.70 364.19
3577 Southern Electric Car park lighting Quarter 4 2015-16 16.82 0.84 17.66
3577 Borough of Poole Grass cutting, southern end of rec – April 20.00 4.00 24.00

18. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

19. Correspondence

20. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: April 2016

Full Council agenda 18th April 2016 – in the Methodist Church