The meeting of the Council will be held on Monday 18th January 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Chairman’s Announcements.

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Presentation on the Conduct Code – David Fairbairn, PDC

5. Public Participation Session. An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or deputation or present a petition).

6. Minutes of Council Meeting on 21st December 2015.

7. Matters arising not listed below.

8. Reports from District Councillors (Standing Orders Suspended).

9. Report from County Councillor (Standing Orders Suspended).

10. Reports from Sub Committees and Working Groups:

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

11. Recommendations from Committees

Environment & Amenities Cttee – meeting 4th January 2016.

Planning Cttee – meeting 7th January 2016.

12. Consideration of options / next steps for Allotments / Dyetts Wood overhang and boundary clearance.

13. Consideration of nominee for PDC award – Volunteer of the Year.

14. Consideration of quotations for repair work and regular maintenance of Lytchett Astro.

15. Consideration of format and content of Annual Parish Meeting 2016.

16. Consideration of village-wide problem arising from on-street parking.

17. Proposal to register for “Clean for the Queen” initiative (see email to Council members 07/01/16)

18. Report of any training activity undertaken in the past month.

19. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

20. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3544 T Watton Clerk’s salary – Jan (12 equal monthly payments by standing order) 905.05 0.00 905.05
3545 T Watton Reimbursement of expenses incurred on Council’s behalf (printer cartridges and postage) TBA TBA TBA
3546 T Homer Handyman duties – Dec 173.25 0.00 173.25
3547 Continental Landscapes Grass Cutting, Southern end of Rec – Dec 20.00 4.00 24.00
3548 The Landscape Group Cemetery maintenance – Dec 303.49 60.70 364.19
3549 BWBSL Allotment water charges 16/06/15-16/12/15 301.54 0.00 301.54
3550 Southern Electric Car ark lighting Quarter 3 2015/16 16.47 0.82 17.29
3551 HLF Planning Ltd Balance of cost of preparation of Neighbourhood Plan Basic Conditions Statement 180.00 0.00 180.00
3552 Paul Fay Supply and fit staggered barrier – Willow Walk, and fit 3 x feather boards 355.00 0.00 355.00
3553 Sutcliffe Play Supply of replacement tampoline springs (Rocket Park) 61.18 12.23 73.41

21. Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

22. Correspondence

23. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: January 2016

Full Council agenda 18th January 2016