The meeting of the Council will be held on Monday 19th January 2015

At 7:30 p.m. in the Village Hall, Vineyard Close, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Chairman’s Announcements.

3. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

4. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

5. Minutes of Council Meeting on 16th December 2014.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups.

(i) Neighbourhood Planning Working Group.

10. Recommendations from Committees

Environment & Amenities Committee – meeting 5th January 2015.

11. Receipt of remaining Risk Assessment.

12. Primrose Donation to Village Hall Toilets / Cloakroom Project.

13. Consideration of letter from DCC Cllr Peter Finney dated 9th Jan 2015 and confirmation of actions arising from it (see Chairman’s email to Cllrs dated 11th Jan 2015).

14. Consideration of (i) proposed schedule of meeting dates for 2015/16 (ii) meetings venue(s) for 2015/16.

15. Consideration of draft policy for handling “blanket correspondence”. (See email to Cllrs 12th Jan).

16. Allocation of Council Risk Assessment responsibilities 2015.

17. Consider and review council’s banking arrangements.

18. Report of any training activity undertaken in the past month.

19. Reports of Representatives (by exception):-

Village Fayre DAPTC Footpaths School Liaison
Youth Organisations Sports Club Village Hall

20. Council to approve the following payments alreadymade: –

Inv To Whom For What Net VAT Total
3403 HMRC PAYE and ENI quarter 3 888.92 0.00 888.92

21. Council to approve the following payments due: –

Inv To Whom For What Net VAT Total
3404 T Watton Clerk’s salary – January (12 equal monthly payments by standing order) 878.20 0.00 878.20
3405 T Homer Handyman duties – December. 229.00 0.00 229.00
3406 Continental Landscapes Grass Cutting, Southern end of Rec – December 20.00 4.00 24.00
3407 The Landscape Group Cemetery maintenance- December 303.49 60.70 364.19
3408 Southern Electric Car Park Lighting – quarter 3, 2014-15 – by DD 16.47 0.82 17.29
3408 Wessex Water Water Supply at Allotments: 28/06/14-11/12/14 – by DD 314.00 0.00 314.00
3409 D&P Warr Hedge Trimming, Allotments 120.00 24.00 144.00
3410 Brighstone Landscaping Ltd Foxhills Open Space maintenance Oct-Dec 2014 560.93 112.19 673.12

22. Correspondence

23. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: January 2015


Full Council Agenda 19th January 2015