The Annual meeting of the Council will be held on Monday 19th October 2015

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Chairman’s Announcements.

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Public Participation Session. An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or deputation or present a petition).

5. Minutes of Council Meeting on 21st September 2015.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups: Neighbourhood Planning Working Group.

10. Recommendations from Committees

Planning Committee – meeting 1st October 2015

Finance & Policy Cttee – meeting 12th October 2015.

11. Consideration of draft plan for Allotments / Dyetts Wood Boundary Restoration project.

12. Consideration and responses to issues arising from report “Working Together – A Pilot Project for Locality Working in Dorset”

13. Consideration of renewal of membership of Fields in Trust (£50 annual membership fee)

14. Report of any training activity undertaken in the past month.

15. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

16. Council to approve the following payments due : –

Inv To Whom For What Net VAT Total
3505 T Watton Clerk’s salary – Oct (12 equal monthly payments by standing order) 905.05 0.00 905.05
3506 T Homer Handyman duties and reimbursement for purchase of materials – Sept 211.50 0.00 211.50
3507 Continental Landscapes Grass Cutting, Southern end of Rec – Sept 20.00 4.00 24.00
3508 The Landscape Group Cemetery maintenance – Sept 303.49 60.70 364.19
3509 SSE Carpark lighting quarter 2 16.35 0.81 17.16
3510 Brighstone Landscaping Ltd Foxhills Open Space Maintenance- July-Sept 2015 620.43 124.09 744.52
3511 Flavourfy Neighbourhood plan website 750.00 0.00 750.00
3512 DAPTC Fee for Clerks’ seminar 50.00 0.00 50.00
3513 Fields in Trust Annual membership fee 50.00 0.00 50.00
3514 S P Mills Work to tidy up High St Car park and Lytchett Astro 450.00 0.00 450.00
3515 Anglebury Press Printing Lytchett Link 57 302.00 0.00 302.00
3516 A Cottman Reimbursement of expenditure on behalf of council – litter pickers and materials for flower tubs. Mileage for training course 81.79 0.00 81.79
3517 K Norris Reimbursement of expenditure on behalf of council – litter pickers and hi vis vests 35.55 7.11 42.66

17. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

18. Correspondence

21. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: October 2015

Full Council agenda 19th October 2015