The meeting of the Council will be held on Monday 19th September 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements

5. Minutes of Council Meeting on 15th August 2016.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

Huntick Rd Cycleway Working Group

10. Recommendations from Committees

Environment & Amenities Cttee – meeting 5th September 2016.

11. Proposal to set up a Working Group to progress the case for the former RBL Club premises as a “Community Asset”

12. Consideration of application to DCC for Huntick Cycleway.

13. Consideration of application to DCC for new bus shelter and associated works by Primary School.

14. Brief for Affordable Housing meeting (previously circulated to members).

15. Acceptance of report from BDO on the Annual Return 2015/16. Approval of statutory publication.

16. Report of any training activity undertaken in the past month.

17. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

18. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3645 T Watton Clerk’s salary – September (12 equal monthly payments by SO) 848.68 0.00 848.68
3646 DCC LGPS pension contrib Sept. 270.32 0.00 270.32
3647 T Homer Handyman duties, August – plus reimbursement for purchase of timber for dolly posts. 332.85 10.77 343.62
3648 The Landscape Group Cemetery maintenance – August 2016 303.49 60.70 364.19
3649 Asbestos Contracting Ltd Removal & disposal of bus shelter roof. 425.00 85.00 510.00
3650 R P and SA Ball Supply of water to standpipe in cemetery April 2015-Mar 2016 105.00 0.00 105.00
3651 Sutcliffe Play South West Supply and fit zip wire end section brake spring 226.00 45.20 271.20
3652 Bennetts Mini Coaches Ltd Hire of 16 seat minibus on 15th August 2016 30.00 0.00 30.00
3653 BDO Annual return audit fee 2015-16 300.00 60.00 360.00
3654 British Telecommunications Plc Parish Office phone and broadband charges July-Sept 2016 134.82 25.46 160.28
3655 Anglebury Press Ltd Print 1500 copies Lytchett Link no 59 302.00 0.00 302.00

19. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

20. Correspondence

21. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: September 2016

Full Council agenda 19th September 2016 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers