Meeting of the Parish Council – Weds 20th December 2023 at 7.00 p.m.

Blanchard Room, Lytchett Matravers Village Hall

Alison Clothier, Locum Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD

Email: lytchettmatravers or call 07596 885667

Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 19th December 2023


All Council decisions must give due consideration to their impact on the community’s carbon footprint.

Report by Dorset Councillors (Standing Orders Suspended)

Public Participation – (standing orders suspended).

1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011

3. To receive and resolve to approve minutes of the Full Council meeting held on 29th November 2023

4. To receive and consider reports of past subject matters on the minutes of the Full Council meeting.

5. Chair’s announcements.

6. To receive and note the content of the minutes of the Finance & General Purposes Committee Meeting on 13th December 2023.

7. To consider planning application P/HOU/2023/0703 103 Wareham Road, Lytchett Matravers

Convert garage to habitable accommodation (amendment to planning permission 6/212/0016)

8. To receive a report from the Village Environment Working Group (VEWG).

9. To receive a report from the Highways Working Group.

10. To receive a report from the Neighbourhood Plan 2 Working Group.

11. To review the proposed Parish Council response to the Purbeck Local Plan consultation.

12. To receive a report from the Lytchett Matravers Youth Hall Working Group (YHWG).

13. To receive a report on 2024-25 budget assumptions.

14. To review the Privacy Policy

15. To review the Safeguarding Policy

16. To review the Equality, Diversity and Inclusivity Policy

17. To resolve to approve the following payments already made:

To Whom For What Net VAT Total
Sherborne Turf Play bark chips for Rocket Park 919.39 183.88 1103.27
BT Office phone and broadband fee 55.95 11.19 67.17
SSE Public lighting – October 26.01 1.90 27.73
O2 Parish Clerk Mobile Phone – November 11.00 2.20 13.20
Propel Finance Plc Monthly repayment for LMPC Clerk’s mobile phone – 7.42 1.48 8.90
HSBC Bank account fee – November 5.00 0 5.00

18. To resolve to approve the following payments due:

To Whom For What Net VAT Total
T Homer Handyman duties, Nov 2023 323.02 0.00 323.02
Alison Clothier Clerk’s Cover 27/11/23-15/11/12 971.54 0.00 971.54
Cllr Bush Expenses – leaving party for T Watton 394.75 0.00 394.75
SP Mills Garden Services Grass Cutting for year Nov 2022-Oct 2023 5460.00 0.00 5460.00
Cllr Barker Expenses for LMYH – Coffee Machine and capsules 489.97 15.03 505.00
Dorset Council Lytchett Matravers Speed Surveys 875.00 175.00 1050.00

19. Training by members or the Clerk in the past month (for the purposes of report only).

20. To note any decisions / action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).

21. To note correspondence received.

Confidential Items (Members of the public to leave the room)

22. To receive an update from the Staffing Committee Meeting of December 12th 2023

23. To approve the recommendation to employ the selected applicant as the replacement Parish Clerk.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Signed: A Clothier Date: December 2023

FullAgenda 231220 v2.docx

Full Council agenda 20th December 2023 commencing 7pm in the Blanchard Room, Lytchett Matravers Village Hall