Meeting of the Parish Council – Weds 20th December 2023 at 7.00 p.m.
Blanchard Room, Lytchett Matravers Village Hall
Alison Clothier, Locum Parish Clerk
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD
Email: lytchettmatravers or call 07596 885667
Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 19th December 2023
A G E N D A
All Council decisions must give due consideration to their impact on the community’s carbon footprint.
Report by Dorset Councillors (Standing Orders Suspended)
Public Participation – (standing orders suspended).
1. To receive and consider apologies for absence.
2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011
3. To receive and resolve to approve minutes of the Full Council meeting held on 29th November 2023
4. To receive and consider reports of past subject matters on the minutes of the Full Council meeting.
5. Chair’s announcements.
6. To receive and note the content of the minutes of the Finance & General Purposes Committee Meeting on 13th December 2023.
7. To consider planning application P/HOU/2023/0703 103 Wareham Road, Lytchett Matravers
Convert garage to habitable accommodation (amendment to planning permission 6/212/0016)
8. To receive a report from the Village Environment Working Group (VEWG).
9. To receive a report from the Highways Working Group.
10. To receive a report from the Neighbourhood Plan 2 Working Group.
11. To review the proposed Parish Council response to the Purbeck Local Plan consultation.
12. To receive a report from the Lytchett Matravers Youth Hall Working Group (YHWG).
13. To receive a report on 2024-25 budget assumptions.
14. To review the Privacy Policy
15. To review the Safeguarding Policy
16. To review the Equality, Diversity and Inclusivity Policy
17. To resolve to approve the following payments already made:
| To Whom | For What | Net | VAT | Total |
| Sherborne Turf | Play bark chips for Rocket Park | 919.39 | 183.88 | 1103.27 |
| BT | Office phone and broadband fee | 55.95 | 11.19 | 67.17 |
| SSE | Public lighting – October | 26.01 | 1.90 | 27.73 |
| O2 | Parish Clerk Mobile Phone – November | 11.00 | 2.20 | 13.20 |
| Propel Finance Plc | Monthly repayment for LMPC Clerk’s mobile phone – | 7.42 | 1.48 | 8.90 |
| HSBC | Bank account fee – November | 5.00 | 0 | 5.00 |
18. To resolve to approve the following payments due:
| To Whom | For What | Net | VAT | Total |
| T Homer | Handyman duties, Nov 2023 | 323.02 | 0.00 | 323.02 |
| Alison Clothier | Clerk’s Cover 27/11/23-15/11/12 | 971.54 | 0.00 | 971.54 |
| Cllr Bush | Expenses – leaving party for T Watton | 394.75 | 0.00 | 394.75 |
| SP Mills Garden Services | Grass Cutting for year Nov 2022-Oct 2023 | 5460.00 | 0.00 | 5460.00 |
| Cllr Barker | Expenses for LMYH – Coffee Machine and capsules | 489.97 | 15.03 | 505.00 |
| Dorset Council | Lytchett Matravers Speed Surveys | 875.00 | 175.00 | 1050.00 |
19. Training by members or the Clerk in the past month (for the purposes of report only).
20. To note any decisions / action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).
21. To note correspondence received.
Confidential Items (Members of the public to leave the room)
22. To receive an update from the Staffing Committee Meeting of December 12th 2023
23. To approve the recommendation to employ the selected applicant as the replacement Parish Clerk.
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Signed: A Clothier Date: December 2023