The meeting of the Council will be held on Monday 20th June 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements

5. Minutes of Council Meeting on 16th May 2016.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

10. Recommendations from Committees

Finance & Policy Cttee – meeting 13th June 2016.

Planning Cttee – meeting 2nd June 2016.

11. Consideration of proposal for fence behind basketball court, recreation ground.

12. (i) Allocation of responsibilities for risk assessments of Council assets 2016/17 (ii) proposal for revised approach.

13. Securing the Club Hall car park.

14. Consideration of a proposal to replace the noticeboard between the library and the pharmacy.

15. Consideration of Grant requests:

16. Report of any training activity undertaken in the past month.

17. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

18. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3595 T Watton Clerk’s salary – June (12 equal monthly payments by standing order) 904.99 0.00 904.99
3596 T Homer Handyman duties – May 258.02 0.00 258.02
3597 The Landscape Group Cemetery maintenance – May 2016 303.49 60.70 364.19
3598 DAPTC Annual subscription 798.61 0.00 798.61
3599 Borough of Poole Grass cutting, southern end of Recreation Ground

Apr 16-Mar 17

240.00 48.00 288.00
3600 Lytchett Matravers Guides Grant 250.00 0.00 250.00
3601 Lighthouse Family Church Grant 700.00 0.00 700.00
3602 St Mary’s Church Grant 500.00 0.00 500.00
3603 Lytchett Matravers Village Hall Room hire 2/6/16 25.00 0.00 25.00
3604 Churches Fire Security Ltd Test & service fire equipment at Club Hall 121.53 24.31 121.53
3605 Dorset County Council Funding for additional library opening time 1316.00 0.00 1316.00
3606 Full circle leisure Ltd Resurfacing of skate park riding surfaces 1473.00 294.60 1767.60
3607 Zurich Municipal Council annual insurance premium 1902.27 0.00 1902.27

19. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

20. Correspondence

21. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: June 2016

Full Council agenda 20th June 2016 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers