Monday 21st August 2017, at 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or present a petition).

Report from District Councillors (Standing Orders Suspended).

Report from County Councillor (Standing Orders Suspended).


1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on July 17th 2017.

4. To receive and consider reports of past subject matters.

5. Chairman’s announcements.

6. To resolve to approve a vote of thanks to former Council member Liz Wilson for her contributions to the work of the council.

7. To consider and note the membership and scope of the Parish Council’s working groups as listed in Appendix 2 to the minutes of the Finance & Policy Committee meeting held on 14th August 2017.

8. To receive and note the content of reports from Sub Committees and Working Groups.

(a) Sports Club Governance Working Group – PW

(b) Huntick Rd Cycleway Working Group – AH

(c) Other Working Group project reports as required.

9. To receive the Minutes of the following Committees and to note the decisions made:

(a) Finance & Policy Committee – meeting 14th August 2017

(b) Planning Committee – meeting 3rd August 2017

10. To resolve to approve the following payments already made:

Inv To Whom For What Net VAT Total
3803 DCC LGPS Pension contribution – July (to include effects of approved pay award) 389.94 0.00 389.94
3804 M J Gracey CALM Website construction and maintenance (part of 2017 grant award to CALM) 480.00 0.00 480.00

11. To resolve to approve the following payments due:

Inv To Whom For What Net VAT Total
3805 T Watton Clerk’s salary – July (12 equal monthly payments by SO) 864.83 0.00 864.83
3806 T Watton Adjustment for backdating of pay increases, 2016 and 2017. 138.89 0.00 138.89
3807 DCC LGPS pension contrib August TBA 0.00 TBA
3808 T Homer Handyman duties, July. 265.50 0.00 265.50
3809 Idverde Ltd Cemetery maintenance – June 2017 303.49 60.70 364.19
3810 Idverde Ltd Grass cutting, Southern end of Rec x 2, July 2017 43.00 8.60 51.60
3811 Kieran Boyland Treecare Ltd Fell and remove Ash tree, Library Walk 220.00 44.00 264.00
3812 RP & SA Ball Standpipe facility for cemetery 105.00 0.00 105.00
3813 A Bush Reimbursement of expenditure for copying & binding of Neighbourhood Plan. 18.48 3.70 22.17
3814 A Cottman Reimbursement of expenditure for key cutting 22.09 5.11 27.20
3815 DAPTC Annual subscription 805.06 0.00 805.06
3816 Open Spaces Society Annual subscription 45.00 0.00 45.00
3817 Replay Maintenance Ltd Half yearly Maintenance visit – Lytchett Astro 470.25 94.05 564.30
3818 A Young Best kept allotment 1st prize 15.00 0.00 15.00
3819 J Watson Best kept allotment 2nd prize 10.00 0.00 10.00
3820 S Cullen Best kept allotment 3rd prize 5.00 0.00 5.00

12. To note any training undertaken by members or the Clerk in the past month.

13. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents.

14. Correspondence.

15. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: August 2017

Full Council agenda 21st August 2017 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers