The meeting of the Council will be held on Monday 21st November 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton   Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers   BH16 6DD Office/Fax 01202-624530



  1. Apologies for absence.


  1. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).


  1. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.


  1. Chairman’s Announcements.  


  1. Minutes of Council Meeting on 17th October 2016.


  1. Matters arising not listed below.


  1. Reports from District Councillors (Standing Orders Suspended).


  1. Report from County Councillor (Standing Orders Suspended).


  1. Reports from Sub Committees and Working Groups: 

–                 Neighbourhood Plan Working Group

–                 Village Hall Toilets Refurbishment Project Working Group

–                 Sports Club Governance Working Group 

–                 Huntick Rd Cycleway Working Group 


  1. Recommendations from Committees 

Environment & Amenities Cttee – meeting 7th November 2016.


  1. Consideration of nomination for PDC “Volunteer of the Year” award.


  1. Consideration of draft letter to Lighthouse Family Church regarding tenure of Club Hall – Cllr Colvey.  


  1. Report of any training activity undertaken in the past month. 


  1. Reports of Representatives (by exception):-
Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club    


  1. Council to approve the following payments already made
Inv To Whom For What Net VAT Total
3670 S R Skucha Home Improvements Invoice 2 for materials for Village Hall toilets refurbishment project. 10,000 0.00 10,000
3671 S R Skucha Home Improvements Invoice 3 for materials for Village Hall toilets refurbishment project. 3,000 0.00 3,000


  1. Council to approve the following payments due:-


Inv To Whom For What Net VAT Total
3672 T Watton Clerk’s salary – November (12 equal monthly payments  by SO) 848.68 0.00 848.68
3673 DCC LGPS pension contrib Nov. 270.32 0.00 270.32
3674 T Homer Handyman duties, October. 279.65 0.00 279.65
3675 The Landscape Group Cemetery maintenance – October 2016 303.49 60.70 364.19
3676 Lytchett Matravers Methodist Church Hire for meetings – August – October 2016 175.00 0.00 175.00
3677 Toye Kenning & Spencer Updating of Council pendant regalia 124.90 24.98 149.88
3678 M B Wilkes Soil for bund 371.60 74.32 445.92
3679 Brighstone Landscaping Ltd Maintenance of Foxhills Open Space Jul-Sept 2016 620.43 124.09 744.52
3680 M Gracey Annual renewal of website hosting 2016 120.00 0.00 120.00
3681 A Huggins Reimbursement of expenses incurred in purchase of:

i) equipment for litter pick

ii) adjustment to CALMbanner

94.00 3.60 97.60
3682 Fields In Trust Fee for Land Registry Register of Title & Title Plan for Old school Green 6.00 0.00 6.00
3683 T Watton Reimbursement of mileage and office expenses incurred 119.35 0.00 119.35



  1. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents  –  record of decisions taken by Parish Clerk.


  1. Correspondence 


  1. Matters of Interest & Information. 


Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk:        T. Watton                                                                   Date: November 2016

Full Council agenda 21st November 2016 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers