FULL COUNCIL MEETING

Weds 23rd October 2019, at 7:00 p.m. in the Village Hall, Lytchett Matravers.

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report from Dorset Councillors (Standing Orders Suspended).

AGENDA

1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on 25th September 2019.

4. To receive and consider reports of past subject matters (for the purposes of report only).

5. Chairman’s announcements (for the purposes of report only).

6. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 9th October 2019 (for the purposes of report only).

7. To receive and consider reports of the following Working Groups:

(i) Village Centre: R Carswell

(ii) Library: A Bush

(iii) Astro: A Huggins

(iv) Village Hall: A Cottman

(v) Huntick Rd Cycle Path: A Huggins

(vi) LM Charitable Trust: R Watts

(vii) Parish Council communications: B Barker

(viii) Climate Emergency: R Carswell

(ix) Broadband provision improvements: Cllr Huggins

8. To receive and consider a report on Sports Club Governance and progress on the Pavilion refurbishment programme.

9. To consider planning application 6/2019/0528. 3 Foxhills Crescent, Lytchett Matravers, Poole, BH16 6BEFlowers Drove, Lytchett Matravers, Poole, BH16 6BX. Erect a two storey extension.

10. To consider planning application 6/2019/0538 Quarr Grange, Halls Road, Lytchett Matravers, Poole, BH16 6EP. Erect agricultural barn.

11. To consider planning application 6/2019/0548 Caroline Cottage, Prospect Road, LYTCHETT MATRAVERS, BH16 6ED. Variation of condition 2 of pp 6/2016/0721 (Subdivide plot and erect single dwelling in front garden of existing cottage, and single dwelling in rear garden of existing cottage with new access from Prospect Road and associated car parking) to increase floor area of dwelling A to create an extra bedroom.

12. To consider a proposal to demolish and remove the bus shelter opposite Old School Green, Lime Kiln Road.

13. To consider a proposal regarding the fencing options for Rocket Park Play area.

14. To receive and note the content of notes of a Meeting with Dorset Council Highways on 30th September

15. To consider for approval a proposal for the Parish Council to become custodian for the Lytchett Matravers SANG.

16. To consider a proposal to investigate a cycle-usable Public Right of Way between Lytchett Matravers and Morden.

17. Proposed 3 Phase Improvement Programme for the Lytchett Matravers School Crossing, for consideration and approval.

18. To resolve to approve the following payments due:

Inv To Whom For What Net VAT Total
4190 T Watton Clerk’s salary – October (12 equal monthly payments by SO) 936.78 0.00 936.78
4191 Dorset County Pension Fund LGPS pension contrib October 2019 373.14 0.00 373.14
4192 T Homer Handyman duties, September2019 247.50 0.00 247.50
4193 Idverde Ltd Cemetery maintenance – Sept 19 303.49 60.70 364.19
4194 Idverde Ltd 3 x grass cuts – sports playing area of rec : Sept 19 255.00 51.00 306.00
4195 Idverde Ltd 3 x grass cuts – southern area of rec : Sept 2019 69.75 13.95 83.70
4196 AEC (South West) Electrical Ltd Install external light on Sports Pavilion 265.00 53.00 318.00
4197 BCP Council (Poole Business Services) Remove existing fence panels at Astro; supply and fix additional steelwork to accommodate new panels, cut and fix new panels supplier by LMPC. 1900.00 380.00 2280.00
4198 DAPTC New Cllr Induction course 40.00 0.00 40.00
4199 PKF Littlejohn LLP Fee for Annual Governance & Accountability Return audit yr ending 31/3/2019 400.00 80.00 480.00
4200 R Watts Reimbursement of expenses incurred on behalf of LMPC:

(a) Hire of Library for meetings

(b) Purchase of copies of title registers

(a) 75.00

(b)137.64

0.00 (a) 75.00

(b)137.64

4201 SSE Car park lighting Q2 2019/20 23.32 1.15 24.47

19. To note any training by members or the Clerk in the past month (for purposes of report only).

20. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).

21. Correspondence received (for purposes of report only).

22. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: October 2019