MEETING OF LYTCHETT MATRAVERS PARISH COUNCIL

The meeting of the Council will be held on Monday 24th April 2017

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530

AGENDA

1. Apologies for absence –

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements.

5. Presentation by representatives of Virgin Media concerning ultrafast broadband network connection work in Lytchett Matravers.

6. Minutes of Council Meeting on 20th March 2017.

7. Matters arising not listed below.

8. Reports from District Councillors (Standing Orders Suspended).

9. Report from County Councillor (Standing Orders Suspended).

10. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Sports Club Governance Working Group

Huntick Rd Cycleway Working Group

Village Centre Working Group

11. Recommendations from Committees

(a) Finance & Policy Cttee Environment – meeting 10th April 2017.

(b) Planning Cttee – meeting on 6th April 2017.

12. 6/2017/0151 Mr & Mrs C & R Inman. 4 Scutts Close, Lytchett Matravers, BH16 6HB. Erect a single storey rear extension.

13. Consideration for agreement of Housing Needs Survey (see email to members 20th April 2017)

14. Consideration of resolution requesting the District Council to commit to a further consultation on a full preferred options Draft Local Plan after the forthcoming forums have concluded their work and prior to the preparation of the Pre-Submission plan.

15. Report from Cllrs Colvey and Wood on annual review of the Council’s Insurance cover.

16. 2016/17 year end statement of Council’s Earmarked Reserves.

17. Report of any training activity undertaken in the past month.

18. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

19. Council to approve the following payments already made:

Inv To Whom For What Net VAT Total
3734 HMRC PAYE / NIC Quarter 4 2016-17 879.66 0.00 879.66

20. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3735 T Watton Clerk’s salary – April (12 equal monthly payments by SO) 849.84 0.00 849.84
3736 DCC LGPS pension contrib April 337.00 0.00 337.00
3737 T Homer Handyman duties, March 243.00 0.00 243.00
3738 Idverde Ltd Cemetery maintenance – March 2017 303.49 60.70 364.19
3739 Brighstone Landscaping Ltd Foxhills Open Space maintenance Jan-Mar 2017 620.43 124.09 744.52
3740 DAPTC Fees for Clerk’s attendance at Annual Conference (23/03/17 and Procurement Course (03/04/17) 120.00 0.00 120.00
3741 SLCC Enterprises Ltd Fee for Clerks attendance on CiLCA 4 day course Spring & Summer 2017 250.00 50.00 300.00
3742 Bulbury Woods Golf Course Fee for venue hire / catering for meeting 79.58 15.92 95.50
3743 SSE Car park lighting, Quarter 4 2016-17 16.70 0.83 17.53
3744 Shaw & Sons Ltd 2 x Allotment rental receipt books 37.75 7.55 45.30
3745 Dorset County Council Land rental annual charge – Club Hall 15.00 0.00 15.00
3746 Barrington International Ltd Pocket radar replacement unit 45.83 9.17 55.00
3747 HLF Planning Ltd Disbursements – Ordnance Survey licence 39.71 7.94 47.65
3748 CALM Grant payment 2017 530.00 0.00 530.00
3749 A Huggins Reimbursement of expenditure on NP referendum banner 20.00 4.00 24.00
3750 T Watton Reimbursement of mileage and office expenses 17.86 10.73 28.59

21. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

22. Correspondence.

23. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: April 2017

Full Council agenda 24th April 2017 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers