Meeting of the Parish Council – Weds 24th April 2024 at 7.00 p.m.

Blanchard Room, Lytchett Matravers Village Hall

Alison Clothier, Locum Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD

Email: lytchettmatravers or call 07596 885667

Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 23rd April 2024


All Council decisions must give due consideration to their impact on the community’s carbon footprint.

Public Participation – (standing orders suspended).

Report by Dorset Councillors (Standing Orders Suspended)

  1. To receive and consider apologies for absence.
  2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011
  3. To receive and resolve to approve minutes of the Full Council meeting held on 24th March 2024.
  4. To receive and consider reports of past subject matters on the minutes of the Full Council meeting.
  5. Chair’s announcements.
  6. To receive and note the content of the minutes of the Finance & General Purposes Committee Meeting on 10th April 2024.
  7. To consider Planning Application P/FUL/2024/01736 Lynmouth, Lime Kiln Road, Lytchett Matravers BH16 6EL Sever the plot and construct a detached bungalow with associated access, parking and landscaping.
  8. To receive a report from the Village Environment Working Group (VEWG).
  9. To review initial designs for Council premises signage.
  10. To receive a report from the Highways Working Group.
  11. To receive a report from the Neighbourhood Plan 2 Working Group.
  12. To receive a report from the Lytchett Matravers Youth Hall Working Group (YHWG)
  13. To approve the Agreement with Dorset Youth Services
  14. To consider report and resolve to accept recommended quotation to repair Youth Hall car park
  15. To approve renewal of SLA with Dorset Council on two footpaths – Church Walk and Jubilee Walk.
  16. To discuss Lytchett Matravers Summer Events
  17. To consider proposal for Ham Radio repeater station.
  18. To consider proposal for replacement clerk’s laptop.
  19. To approve the appointment of the locum clerk as Responsible Financial Officer until a permanent appointment is made.
  20. To resolve to approve the following payments already made:
To Whom For What Net VAT Total
BT Office phone and broadband fee 55.98 11.19 67.17
SSE Youth Hall Electricity Bill 8.10 0.40 8.50
O2 Parish Clerk Mobile Phone – March 11.96 2.39 14.35
Propel Finance Plc Monthly repayment for LMPC Clerk’s mobile phone – 7.42 1.48 8.90
HSBC Bank account fee – March 5.00 0 5.00
RTH Services Removal of Waste from Youth Hall 425.00 0 425.00
Dorset Council Garden Waste collection – Churchyard 69.50 0 69.50

21. To resolve to approve the following payments due:

To Whom For What Net VAT Total
T Homer Handyman duties, March 2024 312.60 0.00 312.60
Alison Clothier Salary – April 984.07 0.00 984.07
HMRC Income tax and national insurance – April 334.11 0.00 334.11
Alison Clothier Expenses – postage 4.80 0.00 4.80
Dorset Council Apr-Mar 25 SID Deployment 750.00 150.00 900.00
The Play Company Bench for Church Walk 448.00 89.60 537.60
Saregcv Cleaning Youth Hall Cleaning 90.00 0.00 90.00
Dorset Council Annual Rent – Youth Club land 15.00 0 15.00
DAPTC Annual Subscription 1034.76 0 1034.76
Idverde Grounds Maintenance for St Marys and Row Park Cemetery 384.95 76.99 461.94
Cllr A Bush Expenses including pharmacy light. Cemetery tap, safety notices and GG refuse to tip 162.58 29.06 191.64
Gould Groundworks Ltd Cemetery Footpath, removal of fence, construct new patio 14923.51 2984.70 17908.21
Cllr A Huggins 3 Replacement defibrillator pads 430.66 8613 516.79
Cllr R Ong Expenses for Youth Hall including groceries for warm space café, stools, baby change unit, saucepans, beans bags and signs 540.71 71.39 612.10
Cllr B Barker Youth Hall expenses – kitchenware and cake boxes 36.45 7.29 43.74
Fletchamoore Construction of Boules/Petanque courts 8463.00 1692.60 10155.60

22. Training by members or the Clerk in the past month (for the purposes of report only).

23. To note any decisions / action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).

24. To note correspondence received.

Confidential Items (Members of the public to leave the room)

25. To receive report from the staffing committee

26. To approve recommendations from the Staffing Committee regarding parish clerk vacancy

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Signed: A Clothier Date: April 2024

FullAgenda 240424.docx

Full Council agenda 24th April 2024 commencing 7.00pm in the Blanchard Room, Lytchett Matravers Village Hall