MEETING OF THE PARISH COUNCIL
Weds 25th November 2020, at 7:00 p.m. online
Access link for meeting is available on request from the Parish Clerk: lytchettmatravers
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530
Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).
Report by Dorset Councillors (Standing Orders Suspended)
All Council decisions must give due consideration to their impact on the community’s carbon footprint.
To receive and consider apologies for absence.
To Receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.
To receive and resolve to approve minutes of Council meeting held on 28th October 2020.
To receive and consider reports of past subject matters (for the purposes of report only).
Chairman’s announcements (for the purposes of report only).
TO RECEIVE AND NOTE THE CONTENT OF THE MINUTES OF THE FINANCE & GENERAL PURPOSES COMMITTEE MEETING ON 11th November 2020 (for purposes of report only). Also to note the tome critical action points regarding project inputs to the budget setting process.
To consider the recommendation from the F&GP Committee for Tender acceptance for works on “School Walk”.
To consider planning application 6/2020/0450 40 Wareham Road, Lytchett Matravers BH16 6DR. Alterations and extensions to the existing dwelling including a 2 storey front gable extension and alterations to windows & doors. Changes to access and parking layout.
To consider PLANNING ApPLICATION 6/2020/0520 28 Landers Reach, Lytchett Matravers, Poole, BH16 6NB. Convert detached garage to office & laundry room.
TO CONSIDER the cash flow situation for the remainder of 2020/21 – taking into account the state of the sinking funds and the most recent statement for the Prudential Investment.
to CONSIDER the NALC / SLCC national Pay agreement for Parish & Town Clerks (WEF 1st April 2020).
TO RECEIVE A REPORT ON THE VILLAGE CENTRE PROJECT
To receive a report on the climate change emergency project
To receive a report on the huntick road cycleway PROJECt
To consider and approve the following resolutions in relation to the mandate for the Council’s HSBC accounts:
15.1 Until the Council cancels this mandate, the Bank is authorised to act on any instructions provided that they have been given by those persons names in the Specimen Signatures section (or authorised by such persons in accordance with the applicable authorisation requirement(s)) as follows: Any two listed persons together [persons listed on the mandate are:…..].
15.2 That any debt incurred to the Bank under this mandate shall, in the absence of written agreement by the Bank to the contrary, be repayable on demand.
15.3 That the Clerk of the Council is authorised to supply the Bank, as and when necessary, with lists of all persons who are authorised to give instructions on behalf of the Council, and that the Bank may rely upon such lists.
15.4 That the Council accepts the account(s) and banking relationship with the Bank will be governed by and subject to the Business Banking Terms and Conditions (a copy of which has been provided) as amended from time to time, together with any terms and conditions in respect of specific products and services requested by the Council.
15.5 That these resolutions be communicated to the Bank and remain in force until cancelled by notice in writing to the Bank, signed by the Chairperson or Clerk to the Council from time to time acting or claiming to act on behalf of the Council and the Bank shall be entitled to act on such notice whether the resolutions have been validly cancelled or not.
To Receive a report of the Purbeck Transport Action Group meeting held in November
To resolve to approve the following payments already made:
|Inv||To Whom||For What||Net||VAT||Total|
|4391||BT||Office phone and broadband – Oct||53.22||10.64||63.86|
|4392||Play Area Hygiene Services Ltd||6 x 2000mm benches plus carriage||2503.97||500.97||3004.76|
|4393||Fletchamoore (Poole) Ltd||Invoice 185. Rec-Eldons Drove footpath – stage payment 2 (less retention).||4322.50||864.50||5187.00|
To resolve to approve the following payments due:
|Inv||To Whom||For What||Net||VAT||Total|
|4394||T Watton||Clerk’s salary – Nov (12 equal monthly payments by SO)||945.34||0.00||945.34|
|4395||Dorset County Pension Fund||LGPS pension contrib Nov 2020||373.14||0.00||373.14|
|4396||Dorset County Pension Fund||LGPS pension conrib May 2020 (replacement for uncashed cheque)||373.14||0.00||373.14|
|4397||T Homer||Handyman duties Oct 2020||357.75||0.00||357.75|
|4398||Idverde Ltd||Cemetery maintenance – Oct 20||303.49||60.70||364.19|
|4399||Mark Gracey GDPR||Annual website hosting. Annual website updates retainer.||570.00||114.00||684.00|
|4400||Village Hall||Room hire (Feb and March 2020)||75.00||0.00||75.00|
|4401||S P Mills||(i) General grass cutting for year
(ii) Fallen tree and sunken path at cemetery
(iii) Weed control spaying – car park and recreation Grnd
(iv) Cut down willow and weeds allotment 44.
(v) Hedge around SID site at Huntick Rd.
(vi) Fallen tree at Turbetts Green & shrub cutting.
(vii) Strim Astro area.
|4402||PKF Littlejohn LLP||External Audit fee for year ended 31/03/2020||400.00||80.00||480.00|
|4403||Glasdon UK Ltd||Topsy 2000 bin for Rec||160.89||32.18||193.07|
To note any training by members or the Clerk in the past month (for the purposes of report only).
To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).
Correspondence received (for purposes of report only).
To note date of next meeting and items for future agendas.
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Parish Clerk: T. Watton Date: November 2020