Weds 27th May 2020, at 7:00 p.m. online – access details available on request from the Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).
Report by Dorset Councillors (Standing Orders Suspended)

AGENDA

  1. Election of Chairman of the council
  2. To receive the declaration of acceptance of office of the Chairman of the council.
  3. To receive and consider apologies for absence.
  4. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.
  5. Election of Vice Chairman of the council.
  6. To receive the declaration of acceptance of office of the Vice Chairman of the council.
  7. To receive and resolve to approve minutes of Council meetings held on 22nd April and the Extraordinary Council meeting on 30th April 2020.
  8. To receive and consider reports of past subject matters (for the purposes of report only).
  9. Chairman’s announcements (for the purposes of report only).
  10. To consider appointment of council representatives to the DAPTC Area Committee and the Larger Councils Committee.
  11. To consider appointments of Lytchett Matravers Youth Group Link, Litter Picking events co-ordinator, Rights of Way (footpaths and bridleways) representative; and liaison roles to other village organisations as required.
  12. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 13th May 2020 (for the purposes of report only).
  13. To receive and note the Notes of a Meeting with Dorset Council Highways on 11th May 2020: Cllrs Bush, Carswell and Watts.
  14. To consider the council’s views in response to a resident’s suggestion of a community Scarecrow Festival to be held in the autumn as a fundraiser for Forest Holme.
  15. To consider planning application 6/2020/0228 Tall Tree Cottage, Lime Kiln Road, Lytchett Matravers, Poole, BH16 6EL. Remove rear porch and erect single storey rear extension
  16. To consider planning application 6/2020/0168 4 High Street, Lytchett Matravers, Poole, BH16 6BG. Demolish existing side extension & replace with new porch canopy. Erect a single storey side extension with rooflights & form a loft conversion with rooflights & side dormer.
  17. To receive and consider reports of the following Working Groups: (i) Village Centre: R Carswell(ii) Library: A Bush
    (iii) Astro: A Huggins
    (iv) Village Hall: A Cottman
    (v) Huntick Rd Cycle Path: A Huggins
    (vi) LM Charitable Trust: R Watts
    (vii) Parish Council communications: B Barker
    (viii) Climate Emergency: R Carswell
    (ix) Broadband provision improvements: Cllr Huggins (x) Defibrillator project: A Cottman

18. To resolve to approve the following payments due:

Inv

To Whom

For What

Net

VAT

Total

4302

T Watton

Clerk’s salary – May (12 equal monthly payments by SO)

945.54

0.00

945.54

4303

Dorset County Pension Fund

LGPS pension contrib May 2020

373.14

0.00

373.14

4304

SLCC

Membership fees 2020/21

202.00

0.00

202.00

4305

Idverde Ltd

Cemetery maintenance – April 20

303.49

60.70

364.19

4306

Idverde Ltd

Grass cutting area adjacent to playing pitches

24.00

4.80

28.80

4307

Information Commissioners Office

Data Protection registration annual renewal fee

35.00

0.00

35.00

4308

Lytchett Matravers Village Hall

Electricity used in Parish Office Mar 2019-Apr 2020

455.82

0.00

455.82

4309

Sutcliffe Play (South West) Ltd

Zip wire repairs – trolley, spring and stopper

782.00

156.40

938.40

4310

T Watton

Reimbursement of expenses: postage
stationery
Key cutting

Total

65.28 24.42 16.67

106.37

0.00 4.88 3.33 8.21

65.28 29.30 20.00

114.58

4311

SLCC Enterprises Ltd

Clerk’s training course: “Operation London Bridge”

page3image39138208

30.00

page3image62139456

6.00

36.00

4312

Alpha Rail Ltd

Balance of cost of goods supplied (extra over-raked panels)

page3image39478240

1015.62

page3image39466224

page3image62626752

203.12

page3image62627712

1218.74

4313

A Huggins

Reimbursement of cost of purchase of MIFI unit for defib phone box.

33.32

6.67

39.99

4314

J Chamberlain

Refund of £5 allotment fee transferred to LMPC in error.

page3image39192320

5.00

page3image62634624

0.00

page3image62635200

5.00

  1. To note any training by members or the Clerk in the past month (for the purposes of report only).
  2. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only.
  3. Correspondence received (for purposes of report only).
  4. To note date of next meeting and items for future agendas.Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: May 2019

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