Meeting of Finance & General Purposes Committee – Weds 14th February 2024 at 7.00 p.m. in the Blanchard Room, Lytchett Matravers Village Hall

Parish Clerk. Council Office, Vineyard Close, Lytchett Matravers BH16 6DD.

Email: lytchettmatravers or call 07596 885667.

Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 13th February 2024


All Council decisions must give due consideration to their impact on the community’s carbon footprint.

Public Participation – (standing orders suspended).

1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011

3. To receive and approve minutes of the Finance & Gen Purposes Committee meeting held on 10th January 2024

4. To receive and consider reports of past subject matters on the minutes of the Finance & General Purposes Committee (for purposes of report only).

5. To receive and note the 2023-24 year to date bank reconciliation (for purposes of report only).

6. To receive and consider a report covering 2023-24 year to date income and expenditure (for purposes of report only).

7. To consider Planning Application PP/FUL/2022/05152 15 Dillons Gardens, Lytchett Matravers

Demolish existing dwelling and erect 6no 4-bedroom detached houses with associated parking and access

8. To consider Planning Application P/HOU/2024/00133 Amberdene, Middle Road, Lytchett Matravers.

Construction of rear extension

9. To consider Planning Application P/HOU/2023/06335 Valley View, Middle Road, Lytchett Matravers

Proposed alterations, single storey and front extensions

10. To receive and consider a report on the current uptake and waiting list for the allotments (for purposes of report only).

11. To undertake an annual review of Council’s Risk Register.

12. To undertake an annual review of the schedule of Governance / Internal Controls responsibilities.

13. Annual review of burial records – nomination of reviewers.

14. Annual review of insurance cover – nomination of reviewers.

15. Consider proposals from Dorset Council Highways for dropped kerb options for The Spinney, Vineyard Close and Burbidge Close

16. To discuss a review of Parish Council policies including an environmental policy

17. To discuss the Lytchett Matravers Summer Event

18. To consider the grant request from Life Education Wessex.

19. To consider a response to the Local Transport Plan

20. To agree a date for the Annual Parish Meeting

21. To consider items for an article in the next Parish Magazine.

22. To note correspondence received.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Signed: A Clothier Date: February 2024

Finance & General Purposes Committee agenda 14th February in the Blanchard Room, Lytchett Matravers Village Hall