The meeting of the Council will be held on Monday 15th August 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements

5. Minutes of Council Meeting on 18th July 2016.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

Huntick Rd Cycleway Working Group

10. Recommendations from Committees

Finance & Policy Cttee – meeting 8th August 2016.

11. Consideration of a proposal to purchase a Defibrillator Case at a cost of £395 if SWAS will not donate a case. (Spending power LGA 1972, S137).

12. Consideration of issues and a proposed policy and procedure for keeping the website up to date.

13. Consideration of DCC Highways temporary closure of Rushall Lane for road works (email to council members 10th August 2016).

14. Consideration of £50 donation to PPAC.

15. Report of any training activity undertaken in the past month.

16. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

17. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3627 T Watton Clerk’s salary – August (12 equal monthly payments by standing order) 904.99 0.00 904.99
3628 DCC LGPS pension contrib. TBA 0.00 TBA
3629 T Homer Handyman duties – July, plus reimbursement for purchase of replacement fence rails for Rocket Pk. 256.80 0.00 256.80
3630 The Landscape Group Cemetery maintenance – July 2016 303.49 60.70 364.19
3631 Paul Fay Supply of post & installation of noticebd, Wareham Rd. 75.00 0.00 75.00
3632 N W Adams ROSPA play areas inspection and report 292.75 58.55 351.30
3633 Lytchett Matravers Village Hall Hire of village hall for CALM meeting 23/07/16 40.00 0.00 40.00
3634 Lytchett Matravers Methodist Church Hire for council meetings May -July 2016 300.00 0.00 300.00
3635 M Colvey Chairman’s allowance 2016/17 250.00 0.00 250.00
3636 M Colvey Reimbursement for expenses incurred – key cutting and printing 22.95 2.39 25.34
3637 A Huggins Reimbursement of expenses incurred – CALM banner. 48.00 9.60 57.60
3638 J Taylor Reimbursement of purchase of batteries and PA lead for CALM meeting 25.47 0.00 25.47
3639 J Watson Best allotment – 1st prize 15.00 0.00 15.00
3640 A White Best allotment – 2nd prize 10.00 0.00 10.00
3641 A Young Best allotment – 3rd prize 5.00 0.00 5.00
3642 PPAG Donation towards Pan Purbeck Action campaign 50.00 0.00 50.00
3643 A Bagley Reimbursement of expenses incurred for purchase of 4 x AO posters (CALM) 79.80

18. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

19. Correspondence

20. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: August 2016

Full Council agenda 15th August 2016 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers