The meeting of the Council will be held on Monday 15th February 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Chairman’s Announcements.

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Public Participation Session. An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or deputation or present a petition).

5. Minutes of Council Meeting on 18th January 2016.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

10. Recommendations from Committees

Finance & Policy Cttee – meeting 7th February 2016.

Planning Cttee – meeting 4th February 2016.

11. Consideration of revised proposal under 6/2015/0755 AMB Developments Limited. High Street (Land to rear of Chequers Inn), Lytchett Matravers, BH16 6BJ.

12. Discussion of timetable and items for next Lytchett Link.

13. Grant of Planning Permission for Car Park Change of Use.

14. Report of any training activity undertaken in the past month.

15. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

16. Council to approve the following payments already made:-

Inv To Whom For What Net VAT Total
3554 Replay Maintenance Ltd Specialist maintenance & repair works to Lytchett Astro playing surface. 2995.05 599.00 3594.00

17. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3555 T Watton Clerk’s salary – February (12 equal monthly payments by standing order) 905.05 0.00 905.05
3556 T Homer Handyman duties – January 211.50 0.00 211.50
3557 The Landscape Group Cemetery maintenance – Dec 2015 303.49 60.70 364.19
3558 Brighstone Landscaping Ltd Maintenance of Foxhills Open Space 620.43 124.09 744.52
3559 Lytchett Matravers Methodist Church Meeting room hire: Nov 2015 – Jan 2016 225.00 0.00 225.00
3560 DAPTC Clerk’s attendance at HMRC workshop 5/2/16 35.00 0.00 35.00

18. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

19. Correspondence

20. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: February 2016

Full Council agenda 15th February 2016 – in the Methodist Church