ANNUAL MEETING OF LYTCHETT MATRAVERS PARISH COUNCIL
The Annual meeting of the Council will be held on Monday 15th June 2015
At 7:00 p.m. in the Village Hall, Vineyard Close, Lytchett Matravers
Tim Watton Parish Clerk
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530
AGENDA
1. Apologies for absence.
2. Chairman’s Announcements.
3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.
4. Receipt of Chairman’s acceptance of office.
5. Receipt of Vice Chairman’s acceptance of office.
6. Consideration of applicants for Council Vacancy and appointment of new member.
7. Acceptance of office of new council member.
8. Public Participation Session. An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or deputation or present a petition).
9. Minutes of Council Meeting on 18th May 2015.
10. Matters arising not listed below.
11. Reports from District Councillors (Standing Orders Suspended).
12. Report from County Councillor (Standing Orders Suspended).
13. Reports from Sub Committees and Working Groups: Neighbourhood Planning Working Group.
14. Recommendations from Committees
Planning Committee – meeting 4th June 2015
Finance & Policy Cttee – meeting 8th June 2015.
15. Consideration and approval of 2014/15 Annual Return, including governance statements.
16. Receipt of remaining Risk Assessments 2015.
17. Update on arrangements for naming ceremony for Foxhills-Deans Drove path.
18. Report of any training activity undertaken in the past month.
19. Reports of Representatives (by exception):-
| Village Hall | DAPTC | Footpaths | School Liaison |
| Youth Organisations | Sports Club |
20. Council to approve the following payments already made: –
| Inv | To Whom | For What | Net | VAT | Total |
| 3460 | T Watton | Reimbursement of personal payment made to Novatech for replacement laptop | 560.00 | 112.00 | 672.00 |
21. Council to approve the following payments due : –
| Inv | To Whom | For What | Net | VAT | Total |
| 3461 | T Watton | Clerk’s salary – June (12 equal monthly payments by standing order) | 905.05 | 0.00 | 905.05 |
| 3462 | T Homer | Handyman duties – May. | 243.00 | 0.00 | 243.00 |
| 3462 | Continental Landscapes | Grass Cutting, Southern end of Rec – April | 20.00 | 4.00 | 24.00 |
| 3463 | The Landscape Group | Cemetery maintenance – April | 303.49 | 60.70 | 364.19 |
| 3464 | Purbeck Dist Council | Fee for planning training | 50.00 | 0.00 | 50.00 |
| 3465 | M Colvey | Chairmans Allowance 2015/15 | 250.00 | 0.00 | 250.00 |
| 3466 | M Colvey | Reimbursement of expenditure on Councils behalf | 297.27 | 57.88 | 355.15 |
| 3467 | Zurich Municipal | Insurance Premium + Ins prem tax | 1825.87 | 0.00 | 1825.87 |
| 3468 | Village Hall | Hire of hall for council meetings | 325.00 | 0.00 | 325.00 |
| 3469 | BT Payment Services | Parish Office phone and Broadband | 107.99 | 21.59 | 129.58 |
22. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.
23. Correspondence
24. Matters of Interest & Information.
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Parish Clerk: T. Watton Date: June 2015