The meeting of the Council will be held on Monday 20th February 2017

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence – Cllr A Huggins

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements.

5. Minutes of Council Meeting on 16th January 2017.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

Huntick Rd Cycleway Working Group

10. Recommendations from Committees

Finance & Policy Cttee – meeting 6th February 2017.

Planning Cttee – meeting on 2nd February 2017.

11. 6/2016/0743 Stonewater Housing Association. Land at Deans Drove, Lytchett Matravers, BH16 6EQ. Redevelopment of the site with 19 affordable houses and 4 open market houses with associated access, parking and landscaping.

12. Consideration of a Council response to consultation on Purbeck District Council Statement of Licensing Policy (see email to members 17th January 2017.

13. Proposal to brick-up the side door of the Sports Club Pavilion and create a bin store enclosure in the garage area.

14. Annual Parish Meeting 2017.

15. Council training day – Saturday 25th March 2017.

16. Proposal to set up a Village Centre Working Group.

17. Report of any training activity undertaken in the past month.

18. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

19. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3704 T Watton Clerk’s salary – January (12 equal monthly payments by SO) 848.68 0.00 848.68
3705 T Watton Reimbursement of office expenses 32.50 0.00 32.50
3706 DCC LGPS pension contrib Jan. 270.32 0.00 270.32
3707 T Homer Handyman duties, January, plus reimbursement for nails and gate spring purchased. 322.07 2.31 324.38
3708 The Landscape Group Cemetery maintenance – January 2017 303.49 60.70 364.19
3709 R M Smith Fencing Supply and fit 3.6m galvanised gate for Club Hall car park plus timber dragons teeth. 520.00 104.00 624.00
3710 Replay Maintenance Ltd Half yearly maintenance for Lytchett Astro 31/01/17 495.00 99.00 594.00
3711 Lytchett Matravers Methodist Church Premises hire for meetings Nov 2016- Jan 2017 200.00 0.00 200.00
3712 R Carswell Reimbursement for expenditure on 3 x padlocks for Rec gates. 45.63 9.13 54.75
3713 K Bradbury Locum fee for Parish Clerk leave cover, plus mileage expenses. 100.64 0.00 100.64
3714 Brighstone Landscaping Ltd Additional pruning at Foxhills Open Space 350.00 70.00 420.00

20. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

21. Correspondence

22. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: February 2017

Full Council agenda 20th February 2017 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers