Weds 23rd September 2020, at 7:00 p.m. online

Access link for meeting is available on request from the Parish Clerk: lytchettmatravers

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report by Dorset Councillors (Standing Orders Suspended)


All Council decisions must give due consideration to their impact on the community’s carbon footprint.

1. To receive and consider apologies for absence.

2. To Receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on 26th August 2020.

4. To receive and consider reports of past subject matters (for the purposes of report only).

5. Chairman’s announcements (for the purposes of report only).

6. to consider a proposed response to the Government Consultation on changes to the current planning system developed by Cllrs Bush and Morgan – see

7. To Consider draft amendment to the Council’s Tree policy – to encompas a framework and principles for Donated trees and trees planted in dedication

8. To consider a report and recommendation concerning tenders for the RECREATION GROUND – ELDONS DROVE FOOTPATH

9. To consider planning application 6/2020/0374 The Cottage, Foxhills Road, Lytchett Matravers BH16 6BD Sever plot and erect 2 detached houses with access & parking.

10. To receive and consider reports of the following Working Groups:

(i) Village Centre: R Carswell

(ii) Library: A Bush

(iii) Astro: A Huggins

(iv) Village Hall: A Cottman

(v) Huntick Rd Cycle Path: A Huggins

(vi) LM Charitable Trust: A Bush

(vii) Parish Council communications: B Barker

(viii) Climate Emergency: R Carswell

(ix) Broadband provision improvements: Cllr Huggins

(x) Defibrillator project: A Cottman

11. To resolve to approve the following payments already made:

Inv To Whom For What Net VAT Total
4356 T Watton Clerk’s salary – to replace failed Standing order for August salary. Office phone and Broadband July 2020 945.54 0.00 945.54
4357 BT Office phone and broadband 52.05 10.41 62.46
4358 Gould Groundworks Ltd Drainage work for rec car park 10,084.92 2016.98 12,101.90
4359 Fletchamoore (Poole) Ltd Invoices 101 Car park redesign – new parking area, bollards, cycles stands, channels, bund 10,000 2000 12,000
4360 Fletchamoore (Poole) Ltd Invoices 102 Car park redesign – form new access and east side path new parking area, bollards, cycles stands, channels, bund 10,000 2000 12,000

12. To resolve to approve the following payments due:

Inv To Whom For What Net VAT Total
4360 T Watton Clerk’s salary – Sept (12 equal monthly payments by SO) 945.34 0.00 945.34
4361 Dorset County Pension Fund LGPS pension contrib Sept 2020 373.14 0.00 373.14
4362 T Homer Handyman duties August 2020 441.00 0.00 441.00
T Homer Reimbursement for materials for installing litter bin – Rec 3.84 0.76 4.60
4363 Idverde Ltd Cemetery maintenance – August 20 303.49 60.70 364.19
4364 Idverde Ltd Grass cutting area adjacent to playing pitches 10 & 24 August 2020 48.00 9.60 57.60
4365 D & P Warr Ltd Hedge trimming – High St and Eldons Drove 80.00 16.00 96.00
4366 BCP Council Installation of bollards – upper car park 3437.00 687.40 4124.40
4367 BCP Council Wet pour repair for roundabout safety surface in Rocket Park 175.00 35.00 210.00
4368 BCP Council Grass cutting at Foxhills Open Space 2019/20

Play areas annual inspection 2019/20

2650.70 530.14 3180.84
4369 BCP Council Installation of Bow Top fencing at Rocket Park 5300.00 1060.00 6360.00
4370 T Watton Reimbursement of office expenses 65.60 13.12 78.72
4371 DAPTC Course fee – website accessibility 17.50 0.00 17.50
4372 SLCC Enterprises Ltd Conference fee 14.00 0.00 14.00
4373 HMRC PAYE / ENI quarter 2 2020/21 956.66 0.00 956.66
4374 A Huggins Reimbursement for purchase on behalf of the Council:

(i) Toughened glass for bus stop

(ii) Polycarbonate for phone box









4375 Dorset Council Fee for alterations to street light 12H38 in lower car park 450.83 90.17 541.00

13. To note any training by members or the Clerk in the past month (for the purposes of report only).

14. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).

15. Correspondence received (for purposes of report only).

16. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: September 2020

FullAgenda 200923.doc

Full Council agenda 23rd September 2020 – 7pm online: Access link available from Parish Clerk