FULL COUNCIL MEETING

Weds 24thJuly 2019, at 7:00 p.m. in the Village Hall, Lytchett Matravers.

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report from Dorset Councillors (Standing Orders Suspended).

AGENDA

  1. To receive and consider apologies for absence.
  1. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.
  1. To receive and resolve to approve minutes of Council meeting held on 26thJune 2019.
  1. To receive and consider reports of past subject matters (for the purposes of report only).
  1. Chairman’s announcements (for the purposes of report only).
  1. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 10thJuly 2019 (for the purposes of report only).
  1. To receive and consider reports of the following Working Groups:

 (i) Village Centre:  R Carswell

(ii) Library: A Bush

(iii) Astro: A Huggins

(iv) Village Hall: A Cottman

(v) Huntick Rd Cycle Path: A Huggins

(vi) LM Trust structure: R Watts

(vii) Parish Council communications: B Barker

  1. To consider the paper prepared by Cllr Cottman regarding the purchase and installation of defibrillators in the village.
  1. To receive the notes of a meeting on 8th July with representative of Dorset Council Planning department – Alan Davies, Colin Graham, and Andrew Collins: Cllrs A Bush and R Watts.
  1. To receive the notes of a meeting on 9thJuly with Turley and Wyatt Homes: Cllrs A Bush and R Watts.
  1. To receive the notes of a meeting on 9thJuly with Ms W Meaden on the subject of consultation exercises on the Skate Park: Cllr R Watts.
  1. To receive the notes of a meeting on 11thJuly with Mr S Mepham of Dorset Council Highways Dept: Cllrs R Carswell and R Watts.
  1. To receive the notes of a meeting on 16thJuly Ms Anna Lee of Dorset Council Planning Department: Cllr R Watts.
  2. To consider, for approval, the detailed design of the steps between the pharmacy and Purbeck Parade (adjacent to Tesco store): Cllrs R Carswell and R Watts.
  1. To receive the notes of a DCA Meeting on Lottery Funding in June: Cllrs R Carswell and R Watts.
  1. To resolve to approve the following payments already made:
Inv To Whom For What Net VAT Total
4138 First Fence Ltd Fence panels for Lytchett Astro 1191.26 238.25 1429.51
4139 E Jordan-Tubbs LMPC share of cost of printing June issue of village mag 797.00 0.00 797.00
4140 KMA Shot Blasting Ltd Repairs, shot blasting and re-coating 4 x benches for Sports Pavilion 300.00 60.00 360.00

 

  1. To resolve to approve the following payments due:
Inv To Whom For What Net VAT Total
4141 T Watton Clerk’s salary – July (12 equal monthly payments by SO) 910.53 0.00 910.53
4142 Dorset County Pension Fund LGPS pension contrib July  2019 361.70 0.00 361.70
4143 T Homer Handyman duties, June 2019 204.75 0.00 204.75
4144 K Watson Hang and paint new doors at Pavilion 385.00 0.00 385.00
4145 K Watson Unblock drains at Pavilion 120.00 0.00 120.00
4146 J P Management & Carpentry Ltd Studwork to form new shower cubicle. Fix new plasterboard. Lay new floor. Remove old door and fit new. 325.00 0.00 325.00
4147 Lytchett Matravers Village Hall Hire of Blanchard room for meetings July 2018 – July 2019 540.00 0.00 540.00
4148 Stackhouse Poland Ltd Sports Club annual insurance premium 2019/20 353.70 0.00 353.70
4149 Water2Business Allotment water supply 23/11/18-24/06/2019 205.23 0.00 205.23
4150 Mark Hinsley Arboricultural Consultants Ltd Survey rout of proposed footpath at LM recreation ground and produce arboricultural report to aid planning proposal submission (incl travel expenses) 511.00 102.20 613.20
5151 Idverde Ltd Cemetery maintenance – June 19 303.49 60.70 364.19
5152 Idverde Ltd 2 x grass cuts – sports playing area of rec : June 170.00 34.00 204.00
5153 Idverde Ltd 2 x grass cuts – southern area of rec : June 46.50 9.30 55.80
5154 SSE Car park lighting Quarter 1 2019/20 30.34 1.50 31.84
5155 T Watton Reimbursement for office stationery etc purchased by Parish Clerk 112.74 6.54 119.28
5156 J Peach Reimbursement for purchase of door, door furniture and carpentry materials for Sports Pavilion 227.45 0.00 227.45

 

  1. To note any training undertaken by members or the Clerk in the past month (for purposes of report only).
  1. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).
  1. Correspondence received (for purposes of report only).
  1. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

 

Parish Clerk:        T. Watton                                                                  Date: July 2019