Weds 26th June 2019, at 7:00 p.m. in the Village Hall, Lytchett Matravers.

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report from Dorset Councillors (Standing Orders Suspended).


1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on 22nd May 2019.

4. To receive and consider reports of past subject matters (for the purposes of report only).

5. Chairman’s announcements (for the purposes of report only).

6. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 12th June 2019 (for the purposes of report only).

7. To consider the F&GP Committee recommendations for grant awards to community organisations and approve the related payments as necessary.

8. To receive and formally accept the accounting statements for section 2 of the Annual Governance and Accountability Return (AGAR) 2018/19.

9. To receive and approve the Project Working Group structure and Working Group organisation.

10. To receive the notes of a meeting with Dorset Highways notes of a meeting on 13th May 2019.

11. To receive the notes of a meeting with Dorset Council Planning Policy and Development Management on 12th June 2019.

12. To receive the notes of a meeting with Dorset Council Estate Management on 9th May 2019.

13. To consider a report from Cllrs Watts and Carswell of the Village Centre Project Conceptual Design, including the project status report.

14. To consider planning application 6/2019/0266 Mr Michael Grain. Spy House, Middle Road, Lytchett Matravers, Poole, BH16 6HJ. Demolish existing porch & erect a 2 storey front extension.

15. To receive and consider reports from the Defibrillator project.

16. To review proposal for Parish Council Communication working group.

17. To consider a proposal for repair of fencing around Lytchett Astro.

18. To resolve to approve the following payments due:

Inv To Whom For What Net VAT Total
4113 T Watton Clerk’s salary – June (12 equal monthly payments by SO) 910.53 0.00 910.53
4114 Dorset County Pension Fund LGPS pension contrib June 2019 361.70 0.00 361.70
4115 T Homer Handyman duties, May 2019 218.25 0.00 218.25
4116 HMRC Quarter 1 PAYE and ENI 1426.26 0.00 1426.26
4117 Idverde Ltd Cemetery maintenance – May2019 303.49 60.70 364.19
4118 Idverde Ltd Recreation ground sports field grass cutting x 2 170.00 34.00 204.00
4119 Idverde Ltd Recreation ground southern area grass cutting x 2 46.50 9.30 55.80
4120 Jurassic Computers Replacement of Clerk’s laptop computer 469.00 0.00 469.00
4121 Play Area Hygiene Services Ltd Purchase of 3 benches 763.27 152.65 915.92
4122 British Telecomunications Parish Office broadband and calls quarterly charges. 100.78 20.15 120.93
4123 SLCC Enterprises SLCC annual membership 175.00 0.00 175.00
4124 Association of Local Council Clerks (ALCC) ALCC annual membership 40.00 0.00 40.00
4125 Printerbase Ltd Black toner cartridge 53.83 10.76 64.59
4126 Saregcv cleaning Weekly cleaning of Sports Club Pavilion (x10) 150.00 0.00 150.00
4127 BCP Council Replacement / re-fixing of Rocket Park fence pales. 220.27 44.05 264.32
4128 BCP Council Supply & fit replacement bearing to roundabout in Rocket Park 145.00 29.00 174.00
4129 Water2Business Sports Pavilion water charges 24/11/18-07/06/19 359.68 0.00 359.68
4130 British Gas Sports Pavilion gas charge 20/3 – 31/5 80.11 4.00 84.11
4131 Acacia Buildings Ltd Replacement of flat roof on Sports Pavilion garage 2310.00 462.00 2772.00
4132 T Watton Reimbursement for online charge paid to Land Registry for copy of title & plan for Foxhills Open Space 6.00 0.00 6.00
4133 Fields in Trust fee incurred in obtaining a copy of conveyance from Land Registry for Foxhills Open Space dated 14/11/85 to check restrictive covenants. 5.00 0.00 5.00
4134 Replay Maintenance Lytchett Astro half yearly maintenance 470.25 94.05 564.30

19. To note any training undertaken by members or the Clerk in the past month (for purposes of report only).

20. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).

21. Correspondence received (for purposes of report only).

22. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: June 2019

Full Council agenda 26th June 2019 – 7pm in the Village Hall, Vineyard Close, Lytchett Matravers,