Meeting of the Parish Council – Weds 27th March 2024 at 7.00 p.m.
Blanchard Room, Lytchett Matravers Village Hall
Alison Clothier, Locum Parish Clerk
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD
Email: lytchettmatravers or call 07596 885667
Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 26th March 2024
A G E N D A
All Council decisions must give due consideration to their impact on the community’s carbon footprint.
Public Participation – (standing orders suspended).
Report by Dorset Councillors (Standing Orders Suspended)
- To receive and consider apologies for absence.
- To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011
- To receive and resolve to approve minutes of the Full Council meeting held on 28th February 2024.
- To receive and consider reports of past subject matters on the minutes of the Full Council meeting.
- Chair’s announcements.
- To receive and note the content of the minutes of the Finance & General Purposes Committee Meeting on 13th March 2024.
- To consider the following recommendations from the Finance & General Purposes Committee meeting of 13th March 2024: –
8.1 Approval of recommended changes to the Fixed Asset Register as set out in minute 9 and appendix 3 of the F&GP minutes 13th March 2024.
8.2 Approval of Standing Orders as set out in minute 10 and appendix 4 of the F&GP minutes 13th March 2024.
8.3 Approval of Financial Regulations as set out in minute 11 of the F&GP minutes 13th March 2024.
- To consider Planning Application P/HOU/2024/01250 Badgers Leap, Burbidge Close, Lytchett Matravers.
Erect first storey rear extension with Juliet balcony
- To consider Planning Application P/CLP/2024/01214 44 Wareham Road, Lytchett Matravers
BH16 6DR
Certificate of lawfulness – Alterations to fenestration and internal layout
- To receive a report from the Village Environment Working Group (VEWG).
- To receive a report from the Highways Working Group.
- To receive a report from the Neighbourhood Plan 2 Working Group.
- To receive a report from the Lytchett Matravers Youth Hall Working Group (YHWG).
- To agree which Bank account the inaugural Youth Hall income and expenses should be paid through to ensure clarity and accountability for tracking and audit purposes
- To consider report and resolve to accept recommended quotation to repair Youth Hall car park
- To agree the Environment and Climate Policy
- To receive a report regarding urgent repair works required to Village Hall
- To consider a proposal to investigate resident suggestion to fit an InPost locker in the village.
- To discuss Lytchett Matravers Summer Events
- To resolve to approve the following payments already made:
| To Whom | For What | Net | VAT | Total |
| BT | Office phone and broadband fee | 55.98 | 11.19 | 67.17 |
| SSE | Public lighting – January | 39.00 | 1.96 | 40.96 |
| Octopus | Sports Club Electricity – February | 65.18 | 3.26 | 68.44 |
| O2 | Parish Clerk Mobile Phone – February | 11.00 | 2.20 | 13.20 |
| Propel Finance Plc | Monthly repayment for LMPC Clerk’s mobile phone – | 7.42 | 1.48 | 8.90 |
| HSBC | Bank account fee – February | 5.00 | 0 | 5.00 |
| Mr J Mousley | Refund of allotment deposit | 33.50 | 0 | 33.50 |
| Arch Construction | Sports Pavilion Store | 5900.00 | 1180.00 | 7080.00 |
| G Ridout | Youth Hall – plumbing – water heater | 350.00 | 70.00 | 420.00 |
| AEC | Youth Hall – electrical works | 3657.90 | 727.58 | 4365.48 |
| Dynamic Heaters | Youth Hall – storage heaters | 6827.11 | 1365.43 | 8192.54 |
| Unity Bank | Bank charges | 1.80 | 0.00 | 1.80 |
- To resolve to approve the following payments due:
| To Whom | For What | Net | VAT | Total |
| T Homer | Handyman duties, Feb 2024 | 320.42 | 0.00 | 320.42 |
| Alison Clothier | Salary – March | 980.03 | 0.00 | 980.03 |
| HMRC | Income tax and national insurance | 338.15 | 0.00 | 338.15 |
| Alison Clothier | Expenses including markers for cemetery, allotment key, printer cartridge and postage | 59.96 | 9.98 | 66.94 |
| Cllr R Ong | Expenses for youth hall renovation | 433.80 | 55.16 | 488.96 |
| Churches Fire Security | Fire Extinguisher Service Check | 38.50 | 7.70 | 46.20 |
| Dorset Council | Funding additional library open hours | 1685.00 | 0.00 | 1685.00 |
| Dorset Council | Supply and install grit bin | 517.00 | 103.40 | 620.40 |
| Replay Maintenance | Lytchett Astro service agreement | 575.00 | 115.00 | 690.00 |
| JA&CL Coakes | Youth Hall – fit dead lock | 45.00 | 0.00 | 45.00 |
| Idverde | Grounds Maintenance for St Marys and Row Park Cemetery | 350.60 | 70.12 | 420.72 |
| Life Education Wessex and Thames Valley | Grant for visit to Lytchett Matravers Primary School | 620.00 | 0.00 | 620.00 |
| Cllr A Bush | Expenses – Youth Hall and Court Hearing Fee | 72.00 | 0.00 | 72.00 |
- Training by members or the Clerk in the past month (for the purposes of report only)
- To note any decisions / action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).
- To note correspondence received.
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Signed: A Clothier Date: March 2024