Meeting of the Parish Council – Weds 28th February 2024 at 7.00 p.m.
Blanchard Room, Lytchett Matravers Village Hall
Alison Clothier, Locum Parish Clerk
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD
Email: lytchettmatravers or call 07596 885667
Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 27th February 2024
A G E N D A
All Council decisions must give due consideration to their impact on the community’s carbon footprint.
Public Participation – (standing orders suspended).
Report by Dorset Councillors (Standing Orders Suspended)
1. To receive and consider apologies for absence.
2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011
3. To receive and consider applications for co-option to the council.
4. To receive and resolve to approve minutes of the Full Council meeting held on 24th January 2024.
5. To receive and consider reports of past subject matters on the minutes of the Full Council meeting.
6. Chair’s announcements.
7. To receive and note the content of the minutes of the Finance & General Purposes Committee Meeting on 14th February 2024.
8. To consider the following recommendations from the Finance & General Purposes Committee meeting of 14th February 2024: –
8.1 Approval of updated / amended Risk Register for 2023-25 as set out in minute 11 and appendix 4 of the F&GP minutes 14th February 2024.
8.2 Approval of updated / amended Schedule of Governance / Internal Controls responsibilities for 2023-25 as set out in minute 12 and appendix 5 of the F&GP minutes 14th February 2024.
8.3 Approval of proposals from Dorset Council Highways for dropped kerb options for The Spinney, Vineyard Close and Burbidge Close as set out in minute 15 of the F&GP minutes 14th February 2024.
8.4 Approval of review of Parish Council policies including an environmental policy as set out in minute 16 of the F&GP minutes 14th February 2024.
8.5 Approval of grant request from Life Education Wessex for £625 as set out in minute 18 of the F&GP minutes 14th February 2024.
9. To receive a report from the Village Environment Working Group (VEWG).
10. To consider report and resolve to accept recommended quotation to extend Sports Pavilion Terrace.
11. To consider report and resolve to accept recommended quotation to construct 2x Boules/Petanque pitches.
12. To consider report and resolve to accept recommended quotation to extend Cemetery Path.
13. To receive a report from the Highways Working Group.
14. To receive a report from the Neighbourhood Plan 2 Working Group.
15. To consider report on progress of Purbeck Local Plan (PLP2) including advice received from appointed planning Barrister.
16. To receive a report from the Lytchett Matravers Youth Hall Working Group (YHWG).
17. To consider report and resolve to accept recommended quotation to repair Youth Hall car park
18. To discuss parking arrangements at the Youth Hall Car Park
19. To approve £1,242.54 towards Youth Hall expenditure funded by DC Shared Prosperity Fund Community Grant.
20. To consider a review of Parish Council charges.
21. To approve a proposal to install a bench in memory of Shirley Percival in conjunction with the U3A History group (U3A will purchase bench, PC to install – deminimus charge)
22. To approve a direct debit to Dorset Waste Partnership for a garden bin collection at St Marys Churchyard
23. To confirm arrangements for the Spring Litter Pick.
24. To discuss Lytchett Matravers Summer Events
25. To approve the engagement as internal auditor of Darkin-Miller Chartered Accountants for 3 years based on provided estimates.
26. To resolve to approve the following payments already made:
| To Whom | For What | Net | VAT | Total |
| BT | Office phone and broadband fee | 55.98 | 11.19 | 67.17 |
| SSE | Youth Hall Electricity | 169.27 | 8.47 | 177.74 |
| Octopus | Sports Club Electricity – January | 48.20 | 2.41 | 50.61 |
| O2 | Parish Clerk Mobile Phone – January | 11.00 | 2.20 | 13.20 |
| Propel Finance Plc | Monthly repayment for LMPC Clerk’s mobile phone – | 7.42 | 1.48 | 8.90 |
| HSBC | Bank account fee – January | 5.00 | 0 | 5.00 |
27. To resolve to approve the following payments due:
| To Whom | For What | Net | VAT | Total |
| T Homer | Handyman duties, Jan 2024 | 351.68 | 0.00 | 351.68 |
| Alison Clothier | Clerk’s Cover 22/01/24-23/02/24 | 1366.94 | 0.00 | 1366.94 |
| Alison Clothier | Clerk’s Expenses including A4 paper, plastic wallets and 5 stamps (allotments and burials letters) | 18.2 | 2.08 | 16.12 |
| Cllr R Aspray | Expenses for youth hall renovation | 66.79 | 0.00 | 66.79 |
| Cllr A Bush | Expenses for youth hall renovation | 61.27 | 3.53 | 64.80 |
| Cllr A Huggins | Solar lights for astro driveway | 170.17 | 0.00 | 170.17 |
| East Dorset & Purbeck CAB | Provision of weekly advise sessions at Lytchett Matravers 2024/25 | 6824.00 | 0.00 | 6824.00 |
| BCP Council | Replace missing bolts and penalty sport at MUGA | 501.84 | 100.37 | 602.21 |
| Matred Ltd | Decorating Work at LM Youth Hall | 700.00 | 0.00 | 700.00 |
| Idverde | Grounds Maintenance for St Marys and Row Park Cemetery | 350.60 | 70.12 | 420.72 |
| Homestyle Glazing Ltd | Trim and seal ext of windows at Scout Hut | 475.00 | 95.00 | 570.00 |
28. Training by members or the Clerk in the past month (for the purposes of report only).
29. To note any decisions / action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).
30. To note correspondence received.
– Letter to Cllr Flower regarding Dorset Local Plan from Dorset Deserves Better Alliance and CPRE
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Signed: A Clothier Date: February 2024