Meeting of the Parish Council – Weds 29th November 2023 at 7.00 p.m.

Blanchard Room, Lytchett Matravers Village Hall

Alison Clothier, Locum Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD

Email: lytchettmatravers or call 07596 885667

Copies of related reports for the items below are available on request to the Parish Clerk by 7pm on Tuesday 28th November 2023


All Council decisions must give due consideration to their impact on the community’s carbon footprint.

Report by Dorset Councillors (Standing Orders Suspended)

Public Participation – (standing orders suspended).

1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011

3. To receive and resolve to approve minutes of the Full Council meeting held on 25th October 2023

4. To receive and consider reports of past subject matters on the minutes of the Full Council meeting.

5. Chair’s announcements.

6. To receive and note the content of the minutes of the Finance & General Purposes Committee Meeting on 8th November 2023.

7. To consider planning application P/HOU/2023/06540 Two Trees, 40 Wareham Road, Lytchett Matravers. Construction of rear extension.

8. To consider planning application P/PAPA/2023/06671 Race Farm, Huntick Road, Lytchett Matravers. Alterations to farm track leading off Huntick Road.

9. To consider planning application P/HOU/2023/05971 Oakhurst, Huntick Road, Lytchett Matravers. Erect side and rear single storey extensions.

10. To consider planning application P/FUL/2022/05152 15 Dillons Gardens, Lytchett Matravers Demolish existing dwelling and erect 6no 4-bedroom detached houses with associated parking and access.

11. To receive a report on 2024 events.

12. To receive an update on dropped kerb plans and consider revised proposal

13. To receive a report from the Village Environment Working Group (VEWG).

14. VEWG Recommendation 1: to install a storage unit between the Sports Pavilion and Scout Hut (as VWEG report) and to obtain quotations.

15. VEWG Recommendation 2: to install an extended terrace area at the Sports Pavilion (as VEWG report) and to obtain quotations.

16. VEWG Recommendation 3; to install a protective barrier around the heat pump to prevent collision damage and to obtain quotations.

17. VEWG Recommendation 4: to purchase 8 sacks of play-grade bark chips for the Rocket Park and gateways to the Dog Exercise area – cost £919.39 + VAT.

18. To receive a report from the Highways Working Group.

19. To receive a report from the Neighbourhood Plan 2 Working Group.

20. To review the proposed Parish Council response to the Purbeck Local Plan consultation.

21. To receive a report from the Lytchett Matravers Youth Hall Working Group (YHWG).

22. YHWG Recommendation 1: Approval of financial support model for LMYH: The PC to consider agreeing to underwrite financial costs of YH as a start-up initiative up to March 31st 2026; to be reviewed thereafter (as YHWG report).

23. YHWG Recommendation 2: Charitable entity to be established as a Charitable Incorporated Organisation [CIO] with PC nominated trustee. PC to request quarterly reporting, to include financial summaries against forecast (as YHWG report).

24. To approve the National Pay Award and associated back pay from April 2023.

25. To receive a report on 2024-25 budget assumptions.

26. To receive the current CIL report to 31st October 2023.

27. To receive a copy of the Earmarked Reserves to 31st October 2023

28. To receive a copy of the Staffing Committee minutes from 21st November 2023.

29. To consider action regarding an unpaid invoice for removal of a branch from the Churchyard.

30. To resolve to approve the following payments already made:

To Whom For What Net VAT Total
The Play Company Supply of bench for Middle Road 448.00 89.60 537.60
Sally-Anne’s Professional Cleaning Service Cleaning of Lytchett Matravers Youth Club 112.00 0.00 112.00
BT Office phone and broadband fee 55.95 11.19 67.17
Homestyle Glazing Ltd Supply and fit doors for Youth Hall, trim all windows 2780.00 556.00 3336.00
SSE Youth Hall Jul-Oct 2023 80.31 4.01 84.32
Darkin Miller Limited Interim Internal Audit 220.16 44.03 264.19
O2 Parish Clerk Mobile Phone – October 11.92 2.38 14.30
Octopus Energy Electricity Lytchett Matravers Sports Club – October 14.15 0.71 14.86
SSE Car Park Lighting – Youth Hall 20/09-30/9 1.59 0.13 1.72
Propel Finance Plc Monthly repayment for LMPC Clerk’s mobile phone – 7.42 1.48 8.90
HSBC Bank account fee 5.00 0 5.00
Charity Bank Transfer to new Parish Council account (for information) 25,000 0 25,000

31. To resolve to approve the following payments due:

To Whom For What Net VAT Total
T Watton Back Pay from April 2023 574.56 0.00 574.56
HMRC PAYE & ENI – Nov 2023. 143.60 0.00 143.60
Dorset County Pension Fund LGPS pension contribution Nov 2023 209.00 0.00 209.00
T Homer Handyman duties, Oct 2023 356.89 0.00 356.89
Alison Clothier Clerk’s Cover 31/10/23-24/11/23 1175.25 0 1175.25
Sutcliffe Play South West Pendulum Seat Full Assembly 355.36 71.07 426.43
Jurassic Computers Clean up of Parish Council PC 60.00 0 60.00
NB Tree Management Tree Survey and Risk Assessment for LMPC trees 1450.00 0 1450.00
Cllr Bush Mileage and Chairman’s Allowance 262.60 0 262.60
Idverde Cemetery Maintenance and Grass cut end of playing field 449.81 89.96 539.77

32. Training by members or the Clerk in the past month (for the purposes of report only).

33.To note any decisions / action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, record of decisions and access to documents (for purposes of report only).

34. To note correspondence received.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Signed: A Clothier Date: November 2023

Full Council agenda 29th November 2023 commencing 7pm in the Blanchard Room, Lytchett Matravers Village Hall