MEETING OF LYTCHETT MATRAVERS PARISH COUNCIL
The meeting of the Council will be held on Monday 17th October 2016
At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers
Tim Watton Parish Clerk
Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530
AGENDA
1. Apologies for absence.
2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).
3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.
4. Chairman’s Announcements.
5. Minutes of Council Meeting on 19th September 2016.
6. Matters arising not listed below.
7. Presentation on behalf of Lighthouse Family Church, given by Mr Phil Read.
8. Reports from District Councillors (Standing Orders Suspended).
9. Report from County Councillor (Standing Orders Suspended).
10. Reports from Sub Committees and Working Groups:
– Neighbourhood Plan Working Group
– Village Hall Toilets Refurbishment Project Working Group
– Sports Club Governance Working Group
– Huntick Rd Cycleway Working Group
11. Recommendations from Committees
Planning Cttee –meeting 6th October
Finance & Policy Cttee – meeting 10th October 2016.
12. Consideration of proposals by Lytchett Matravers Branch of the Mid Dorset and North Poole Conservative Association regarding refurbishment of the bench adjacent to the Tesco store.
13. Consultation and workshops on “Reshaping Your Councils”.
14. Report of any training activity undertaken in the past month.
15. Reports of Representatives (by exception):-
| Village Hall | DAPTC | Footpaths | School Liaison |
| Youth Organisations | Sports Club |
16. Council to approve the following payments already made
| Inv | To Whom | For What | Net | VAT | Total |
| 3656 | S R Skucha Home Improvements | Invoice 1 for materials for Village Hall toilets refurbishment project. | 10,000 | 0.00 | 10,000 |
| 3657 | HMRC | PAYE & ENI quarter 2 payment | 893.66 | 00.00 | 893.66 |
17. Council to approve the following payments due:-
| Inv | To Whom | For What | Net | VAT | Total |
| 3658 | T Watton | Clerk’s salary – October (12 equal monthly payments by SO) | 848.68 | 0.00 | 848.68 |
| 3659 | DCC | LGPS pension contrib Oct. | 270.32 | 0.00 | 270.32 |
| 3660 | T Homer | Handyman duties, August – plus reimbursement for purchase of concrete for dolly posts. | 296.04 | 3.41 | 299.45 |
| 3661 | The Landscape Group | Cemetery maintenance – September 2016 | 303.49 | 60.70 | 364.19 |
| 3662 | Southern electricity | Car park lighting Quarter 2 201-17 | 16.23 | 0.81 | 17.04 |
| 3663 | Mark Gracey | Website change retainer 09/09/16 -08/09/17 | 450.00 | 0.00 | 450.00 |
| 3664 | Fields in Trust | FIT annual membership fee | 50.00 | 0.00 | 50.00 |
| 3665 | DAPTC | Fee for Clerks’ Seminar Sept 2016 | 40.00 | 0.00 | 40.00 |
| 3666 | E Wilson | Reimbursement of mileage expenses for DAPTC Area meeting | 14.85 | 60.00 | 14.85 |
| 3667 | R Carswell | Reimbursement of expenses incurred in purchase of seed for Recreation Ground bund. | 88.33 | 17.67 | 106.00 |
| 3668 | Sutcliffe Play South West | Supply and Installation of replacement Huck rope swinger | 2528.00 | 505.61 | 3033.61 |
18. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.
19. Correspondence
20. Matters of Interest & Information.
Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.
Parish Clerk: T. Watton Date: October 2016