The meeting of the Council will be held on Monday 17th October 2016

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Public Participation Session (Standing Orders Suspended). An opportunity for members of the public to raise issues of concern or interest (e.g. asks a question, make a statement or deputation or present a petition).

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Chairman’s Announcements.

5. Minutes of Council Meeting on 19th September 2016.

6. Matters arising not listed below.

7. Presentation on behalf of Lighthouse Family Church, given by Mr Phil Read.

8. Reports from District Councillors (Standing Orders Suspended).

9. Report from County Councillor (Standing Orders Suspended).

10. Reports from Sub Committees and Working Groups:

Neighbourhood Plan Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

Huntick Rd Cycleway Working Group

11. Recommendations from Committees

Planning Cttee –meeting 6th October

Finance & Policy Cttee – meeting 10th October 2016.

12. Consideration of proposals by Lytchett Matravers Branch of the Mid Dorset and North Poole Conservative Association regarding refurbishment of the bench adjacent to the Tesco store.

13. Consultation and workshops on “Reshaping Your Councils”.

14. Report of any training activity undertaken in the past month.

15. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

16. Council to approve the following payments already made

Inv To Whom For What Net VAT Total
3656 S R Skucha Home Improvements Invoice 1 for materials for Village Hall toilets refurbishment project. 10,000 0.00 10,000
3657 HMRC PAYE & ENI quarter 2 payment 893.66 00.00 893.66

17. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3658 T Watton Clerk’s salary – October (12 equal monthly payments by SO) 848.68 0.00 848.68
3659 DCC LGPS pension contrib Oct. 270.32 0.00 270.32
3660 T Homer Handyman duties, August – plus reimbursement for purchase of concrete for dolly posts. 296.04 3.41 299.45
3661 The Landscape Group Cemetery maintenance – September 2016 303.49 60.70 364.19
3662 Southern electricity Car park lighting Quarter 2 201-17 16.23 0.81 17.04
3663 Mark Gracey Website change retainer 09/09/16 -08/09/17 450.00 0.00 450.00
3664 Fields in Trust FIT annual membership fee 50.00 0.00 50.00
3665 DAPTC Fee for Clerks’ Seminar Sept 2016 40.00 0.00 40.00
3666 E Wilson Reimbursement of mileage expenses for DAPTC Area meeting 14.85 60.00 14.85
3667 R Carswell Reimbursement of expenses incurred in purchase of seed for Recreation Ground bund. 88.33 17.67 106.00
3668 Sutcliffe Play South West Supply and Installation of replacement Huck rope swinger 2528.00 505.61 3033.61

18. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

19. Correspondence

20. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: October 2016

Full Council meeting agenda 17th October 2016 – 7pm in the Methodist Church, Wareham Rd, Lytchett Matravers