Minutes of the meeting of LYTCHETT MATRAVERS PARISH COUNCIL
Wednesday 24th March 2021 at 7:00 online.
PRESENT were A Bush (Chairman), M Attridge, V Abbott, R Carswell, M Colvey, A Huggins, K Korenevsky, K Morgan, P Webb, and Mr T Watton (Parish Clerk).
Also present: Dorset Cllrs A Brenton and A Starr.
Three members of the public were also present.
PUBLIC PARTICIPATION SESSION
A resident commented on the Wyatts proposals. He explained that his property is on Wimborne Rd and will be surrounded on 3 sides by the proposed development – with 13 of the 14 windows in his property looking out onto it. In addition to a general objection to any proposal to build on green belt land, he expressed particular concerns about overlooking from that development. He noted that the proposals currently indicate a barn-like row of flats immediately adjacent to the established current dwellings, and he is concerned about the adverse effect of this on the level of light to his property.
The Chairman remarked that the sites in the Wyatts consultation were included in the draft Purbeck Local Plan which is still not yet adopted because it is still with the Inspector, who is expected to be looking at it again in the next month. However this final stage of the Inspector’s work is understood to be examination of a number of technical issues and will not change the allocated development sites. The Chairman emphasised that this current exercise by Wyatts is a consultation only – and not the planning application. He stressed the need for residents to submit their responses to the consultation, with suggestions and comments, as soon as possible.
DORSET COUNCILLORS’ REPORT
Dorset Cllr Brenton had provided a written report, a copy of which is associated at Appendix 1 to these minutes.
Cllr Huggins expressed curiosity at the suggestion in the report that Dorset Council may be considering the provision of informal overnight roadside stopping places for camper vans. Cllr Brenton remarked that it was not clear yet exactly what is being proposed or how it would work.
Cllr Attridge remarked on the point that disposal of some Dorset Council “inherited” buildings which may now not be needed is being considered. He wondered if there was any suggestion that the Dorset Local Plan (DLP) might take this into account to help reduce the level of proposed new developments. Cllr Brenton accepted that a number of DC members recognise this potential, and it is noted that much of the DLP was written before the pandemic and thus does not take into account the full effect of a trend towards much greater working from home. However, the cabinet member for planning currently seems largely unmoved by these arguments. It was clarified that there will be a DC Working Group to look at the disposal of such surplus assets. However, Cllr Webb pointed out that such a Working Group had been set up before the establishment of Dorset Council over 2 years ago.
The Chairman advised that the following matter (consideration of a statement from the council on its views on Wyatts proposals for the development of three sites around the village) should be considered as a matter of urgency. It was AGREED that this would be added as an extra item at #15 to this meeting.
1. To receive and consider apologies for absence.
Apologies were received from Cllrs A Cottman and B Barker.
2. to consider any applications for the current vacancy on the parish council. to appoint the successful applicant and to receive their acceptance of office.
An application had been received from Vicky Abbott. A proposal to appoint Mrs Abbott to the Parish Council was CARRIED unanimously. The Parish Clerk forwarded the Acceptance of Office and Declaration of Member’s Interests forms to her for completion and return. Cllr Abbott then joined the council for the remainder of the meeting.
3. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.
There were none.
4. To receive and resolve to approve minutes of Council meeting held on 24th February 2021.
It was RESOLVED to approve these minutes as true records of the meeting.
5. To receive and consider reports of past subject matters (for the purposes of report only).
It was RESOLVED to receive and note the contents of the following report, which had been prepared and circulated in advance of the meeting by the Parish Clerk. Italics below indicate additional comments made by members during the meeting.
- Minute 10, Full Council meeting, 28th October 2020 – Amended planning application 6/2020/0297 enforcement request regarding breaches of planning conditions. DC’s response to the request for sight of evidence that the coffee shop had been suitably marketed was received on 24th February and passed to Cllrs Bush and Morgan, who are now considering the next step.
- Minute 4, Full Council meeting, 24th March 2021 – installation of key safe at Parish Council office. It was agreed to arrange for a key safe to be installed in the Parish Council office.
- Minute 18, Full Council meeting 28th October 2020 – letter to Tesco with joint Ts&Cs for Defibrillator. At the February 2021 meeting of the Full Council a process formanagement etc of defibrillators as well as a hosting agreement, and monitoring reports were all approved. DISCHARGED
- Minute 22, Full Council meeting, 28th October 2020 – preparation of draft application letter for the Parish Council to act as the “Legal Entity” to apply applying to the Rural Gigabit Scheme on behalf of interested residents with internet speeds of <30MB/s. This matter is now the subject of a dedicated report at item 12 on the Full Council agenda for 24th March 2021. DISCHARGED
- Minute 15, Full Council meeting 23rd December 2020 – condition of a section of path on the Foxhills Open Space. This matter is now the subject of a dedicated report at item 11 (Village Environment Working Group) on the Full Council agenda for 24th March 2021. DISCHARGED
- Minute 19, Full Council meeting 27th January 2021 – lack of drop kerbs either side at junction of Dillons Gardens and Wareham Rd, representing an obstacle to easy access for wheelchair users. The matter was raised in correspondence from a resident with Cllr Attridge. The Parish Clerk took the matter up with Mr S Mepham of DC Highways, and the response reported back via Cllr Attridge. It was reported that the essence of the response was that DC Highways would not normally expect to undertake one such job in isolation, but would do so as part of a series of tasks. It was noted that the council should seek to identify other minor Highways tasks which can be completed at the same time. At the meeting on 24th March it was agreed to add this matter to the meeting due to take place with DC Highways in week commencing 29th March. Consequently this item was DISCHARGED from this list.
6. Chairman’s announcements (for the purposes of report only).
The chairman referred to the arrangements made to hold the Annual Parish Council Meeting online on 5thMay – i.e. before the 7th May scheduled expiry date of the legislation enabling meetings to be held remotely.
He also drew members’ attention to the meeting due to take place with DC Highways during week commencing 29th March 2021 – to discuss a range of matters including school crossing, the cyclepath, the island in front of the shops, High St crossing, etc. Members were encouraged to pass any thoughts they may have to the Chairman.
7. To note the content of the minutes of the Finance & General purposes committee meeting on 10th MARCH 2021 (for purposes of report only).
It was RESOLVED to note the contents of these minutes.
Consideration was also given to the F&GP Cttee RECOMMENDATION for the Parish Council to lease the pavilion and the sports playing area of the rec field to Lytchett Matravers Sports Club. It was clarified that the proposal is for a 25 year lease at a nominal charge of £100pa, with a break clause to allow for the possibility of development / improvements to be carried out. It was noted that it will be necessary to define the exact boundaries of the sports playing area of the rec to be included. This will be defined with a scale plan of the area. This proposal was CARRIED unanimously. Cllr Bush indicated that the next step would be to draw up the detail to bring forward for consideration at a further Full Council meeting. It was also confirmed that the resultant lease will be drawn up professionally by the Council’s solicitor.
8. TO RECEIVE A REPORT FROM THE VILLAGE CENTRE WORKING GROUP (For purposes of report only)
A summary report which had been made available to all members ahead of this meeting was noted. A copy is associated at Appendix 2 to these minutes. It was noted that both Pond Walk and School Walk are now complete. A revised version of the agreement regarding the steps adjacent to the pharmacy are being circulated to the various parties for signature.
9. To receive a report from the Climate Change Emergency Working Group (for purposes of report only).
A summary report which had been made available to all members ahead of this meeting was noted. A copy is associated at Appendix 3 to these minutes. Cllr Carswell commented that a revised application to Low Carbon Dorset for the grant in respect of the sports pavilion is under way. Cllr Bush reported that he had spoken to representatives of Salix and a meeting has been arranged for April – because there may be scope for an application to them with regard to Club Hall.
10. TO RECEIVE A REPORT ON THE HUNTICK ROAD CYCLEWAY WORKING GROUP (for purposes of report only)
A summary report had been made available to all members ahead of this meeting and the contents were noted. A copy is associated at Appendix 4 to these minutes. Cllr Huggins remarked that the matter of the cycleway will be included in the meeting with DC Highways scheduled to take place during week commencing 29th March. It was noted that the first section of the cycleway now has its signage installed.
11. TO RECEIVE A REPORT ON THE VILLAGE ENVIRONMENT WORKING GROUP (for purposes of report only)
A summary report had been made available to all members ahead of this meeting and the contents were noted. A copy is associated at Appendix 5 to these minutes. Regarding the initiative concerning the condition of the paths on the Foxhills Open Space, the Parish Clerk drew attention to some sewer refurbishment works in that area which may have an impact on the ground conditions. He agreed to pass a copy of the details to Cllr Morgan. Action: Parish Clerk to pass the relevant information to Cllr Morgan accordingly.
12. To receive and note an update on the initiative to widen the provision of superfast broadband within the parish (for the purposes of report only)
A summary report which had been circulated to all members ahead of this meeting was noted. A copy is associated at Appendix 6 to these minutes. Cllr Huggins highlighted that it is not yet clear whether Dorset Council will provide the same level of “top-up” funding for the new scheme due to start on 8th April 2021. A response on this point from Dorset Council is awaited.
13. TO CONSIDER THE QUOTE RECEIVED FOR FULL LENGTH SEAM REPAIR OF LYTCHETT ASTRO PLAYING SURFACE.
The Chairman explained that the assessment by Replay Ltd had established that re-laying the full length of the carpet (44m repair) should provide a further 3-5 years of life for the playing surface. It was RESOLVED to accept the £1795 quote for the work. Action: Parish Clerk to contact Replay Ltd to accept the quote and commission the work accordingly.
14. TO REVIEW AND CONSIDER THE PREFERED METHOD FOR DISTRIBUTION AND MEMBERS’ ACCESS TO PRE-READING.
After a brief discussion it was RESOLVED to use Dropbox for a 6 month period, after which there will be a further review.
15. TO CONSIDER THE COUNCIL’S VIEWS ON Wyatts proposals for the development of three sites around the village
It was clarified that the three sites are the area to the east of Wareham Rd, at Blaney’s Corner and at Flowers Drove. The Chairman drew attention to notes on this matter which had been made available to members for consideration in preparation for this meeting. These were amended to incorporate further points made by Cllrs Morgan and Carswell. They comprise a one paragraph statement giving the Council’s views which is intended for publication on the LMPC website, and specific comments on each of the three sites which are intended to go to Wyatts as a consultation response. A copy of the final version of the paper is associated at Appendix 7 to these minutes.
Cllr Huggins noted that Wyatts’ proposal includes two children’s play areas. He wondered whether these would be designed and installed by the developer or whether the funding for them would be passed to the council to undertake. Cllr Morgan expressed the view that it would be preferable for the developer to take responsibility for putting these items in. It was noted that it will be important to ensure that this requirement is built into the planning permissions.
16. To resolve to approve the following payments already made:
| Inv | To Whom | For What | Net | VAT | Total |
| 4451 | BT | Office phone and broadband – Feb 21 | 50.47 | 10.09 | 60.56 |
| 4452 | Octopus Energy | Sports Pavilion electricity charge for period 1st- 28th Feb 2021 | 10.20 | 0.51 | 10.71 |
| 4453 | J O’Sullivan Building Services | Work at Sports Pavilion | 895.00 | 179.00 | 1074.00 |
| 4454 | AEC (South West) Electrical LTD | Work at Sports Pavilion | 190.00 | 38.00 | 228.00 |
| 4455 | T Watton | Reimbursement for payment made on behalf of council (Covid signage) | 53.00 | 10.60 | 63.60 |
It was RESOLVED to approve the above payments already made.
17. To resolve to approve the following payments due:
| Inv | To Whom | For What | Net | VAT | Total |
| 4453 | T Watton | Clerk’s salary – Feb (12 equal monthly payments by SO) | 968.81 | 0.00 | 968.81 |
| 4454 | Dorset County Pension Fund | LGPS pension contrib Feb 2021 | 383.38 | 0.00 | 383.38 |
| 4455 | T Homer | Handyman duties Feb 2021 | 351.00 | 0.00 | 351.00 |
| 4456 | Idverde Ltd | Cemetery maintenance – Mar 21 | 303.49 | 60.69 | 364.18 |
| 4457 | A Bush | Reimbursement for payments made on behalf of council (litter pick, DLP advertising, sports pavilion repairs) | 41.38 | 0.00 | 41.38 |
| 4458 | A Huggins | Reimbursement for payment made on behalf of council (4 x banners – DLP) | 130.23 | 0.00 | 130.23 |
| 4459 | A Huggins | Reimbursement for payment made on behalf of council (2 keys for dropping bollard) | 45.19 | 9.24 | 55.43 |
| 4460 | K Morgan | Reimbursement for payments made on behalf of council (25 items as per claim forms – Rocket park repairs, car park project, car park repairs) | 3833.74 | 747.22 | 4580.96 |
| 4461 | T Watton | Reimbursement for office expenses and mileage expenses on behalf of council | 153.65 | 6.25 | 159.90 |
| 4462 | DAPTC | Training course fee – councillor fundamentals (17/11/20) | 30.00 | 0.00 | 30.00 |
It was RESOLVED to approve all of the above payments.
18. To note any training undertaken by members or the Clerk in the past month (for purposes of report only).
The Parish Clerk attended two online training sessions presented by the Scribe support team on updates to their accounts package. In the coming month Cllrs Morgan and Korenevsky have courses booked covering planning and new councillor induction sessions – both to be delivered by DAPTC.
19. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).
The Parish Clerk reported that he had arranged for a groundsworks contractor to quote for removal of a large number of tree stumps on Allotment plot 44.
20. Correspondence (for purposes of report only).
Cllr Morgan reported on correspondence from a Trustee of the Purbeck Citizens Advice Bureau regarding the contribution from the Parish Council for the weekly CAB sessions usually run in the library. The Chairman explained that he had also been in correspondence with Purbeck CAB on this matter and that the council had wished to carry out some due diligence on the matter. He referred to a request for statistics on local use of the service. This had been forwarded to Cllr Bush by the Parish Clerk and, due to the statistics also covering users in Upton, some comment had been sought from Cllr Pipe before the payment is authorised.
Cllr Bush referred to correspondence from St Mary’s Church passed to him by Cllr Barker. This concerns a request for council permission to install a “tableau” for Easter on Old School Green. The proposed “tableau” consists of three crosses (one 6’ tall and the other two 4’6” each) and supported by information via a QR code.
It was AGREED to grant permission for this – on the basis that permission requests from other religious bodies would be given similar even-handed consideration.
The Parish Clerk reported on three items of correspondence as follows:
– from Wessex Water regarding “sewer rehabilitation” works on a pipeline under the Foxhills Open Space which are due to take place in March.
– from the appointed external auditors, PKF Littlejohn LLP, giving details of the timing for submission of the Annual Return for the year ending 31st March 2021 – this is Friday 2nd July 2021
– from a resident who wished to report obstruction of the pavement in Foxhills Drive due to inconsiderate parking of a heavy lorry. The resident subsequently raised this matter at Dorset Council, with Highways and Parking Services.
21. To note date of next meeting and items for future agendas.
The next full council meeting is scheduled to take place online on Wednesday 28th April 2021 at 7pm.
The meeting closed at 20:42 Annotated by/on ……………………………..Signed by……………………
Appendices
APPENDIX 1
Dorset Councillor report March 2021 – Cllrs Brenton and Starr
Concerns and Consultations.
The Local Plan consultation has ended. There has been considerable anger and frustration at the very clunky long-winded online reply form and the inadequate written response form.
Most Councillors are in favour of a Motion to next Full Council promoting the Climate Change Bill and are hoping to push it along as many items in the Dorset Strategy need Government backing.
Much discussion on what to do with Dorset Council inherited buildings as many now are unnecessary, including South Walks House in Dorchester as it has no chamber suitable for a full council meeting (around100 persons) and there is too much office space as patterns of work have changed.
Free PPE for personal assistants as well as unpaid carers whether private family members or employed. These can be accessed by contacting Dorset Council.
Consultation Review of Park Home charges, Are the bands correct for this area and are the charges fair. Concern that many existing holiday caravan parks are being sold to Royale Parks and becoming permanent sites removing Holiday capacity.
St Marys School Shaftesbury. Recently purchased by Dorset Council with a view to use as a Childrens home and ‘Looked after Childrens’ Centre with possible other use for SEN children and education. Please encourage people to respond to the Consultation with other suggestions.
Possibility of regular ferries from Weymouth to the Channel Islands Again, Weymouth Council discussing this.
Fly tipping has greatly increased in Dorset during Lockdown even though refuse tips were still open.
Litter picking is in progress along the A roads in Dorset but as they are starting between Dorchester and Weymouth and Yeovil it may not be noticed here yet. New campaign – with Litter free Dorset and Wildlife groups – Love your verges, with cuddly animal signage.
Approximately 7% of recyclable waste we send for treatment is rejected as contaminated with items such as disposable nappies. – Extra cost.
Weymouth and Portland Council is planning to plant a copse with a tree for every child who started school in time of Covid. Corfe Mullen Parish Council are going to plant a tree for every child born during Covid. Did Lytchett Matravers Parish Council decide to do something similar? If it is in a specific area to make a copse we could have some publicity at a naming ceremony,
Preparing for Summer and Holiday maker invasion. This is being done on Covid19 emergency powers, so plans may go ahead without any consultation.
There is a plan (no details) to create a scheme to allow campervans to stay overnight in designated small impromptu parks, verges and lay-bys where this was not previously allowed to accommodate more holiday makers.
More covid marshalls to enforce distancing.
More toilet blocks open and asking villages and Parish Halls if they could help.
Tow away zones to remove cars in some places and an App or Website with real time information going to roadside signs, to say when car parks and beaches are full.
More 56 day camp sites are expected. Beach camping banned in some sites not already covered by byelaws. More signage and enforcement of disposable BBQs ban (in forests). But thinking of having electric BBQ hotplates at beaches so disposable BBQs are not necessary.
A New Strategy consultation on Homelessness is starting.
APPENDIX 2
Village Centre Working Group – Summary Report – March 2021
Working Group Objective:
To provide a safe green integrated route through the village from Ancott Close, across the Recreation Ground, along Eldons Drove and to the Primary School (Eldons Drove Lane).
Working Group Participants:
Rob Carswell, Ken Morgan, Alf Bush, Andrew Huggins
Details:
1. Revised paths between the Library and shops linking to new High Street crossing
2. Wider path across Recreation Ground around Rocket Park to a graded, wide path through the trees to Eldons Drove; safety barriers at end of path (Pond Walk)
3. Marked pedestrian paths and traffic signage on Eldons Drove
4. School Walk – Path to access the rear of the primary school field from Eldons Drove
5. Pharmacy Steps & surroundings – improvements/landscaping
Dependencies:
· DC Highways agreement on type of High Street crossing point and exact spec.
· DC Highways confirmation plan is included in 2021/22 LTP
· DC Highways confirmation of pathway spec. along Eldons Drove and inclusion in 2021/22 LTP
· Legal agreement between all parties for works permissions.
Status/Next Steps:
· Pond Walk – Path through woods to Eldons Drove open and 95% complete (awaiting a good-weather window to finish a soft spot), plus 1 bench to be permanently installed on suitable base.
· School Walk – Surface complete. Awaiting DC & adjacent landowner acceptance to fit barrier gate.
· LMPC to write to affected Eldons Drove houses advising of new pathway plan.
· LMPC to replace Pharmacy steps and renovate the surrounding area:
· Awaiting revised legal agreement to be signed by the main parties.
· Contractor scheduled to start work end of March 2021.
· LMPC to arrange insurance for site works (or check that is within the scope of existing insurance).
· LMPC to arrange signage alerting to works.
· LMPC to liaise with Tesco re timing of works.
| Financial Forecast:
(£000’s, excluding VAT) |
2020-21 | 2021-22 | 2022-23 |
| Expense to date | 98 | ||
| Forecast | 8 [1] | ||
| Total | 98 | 8 |
APPENDIX 3
Climate Change Emergency (CCE) Working Group – Summary Report – March 2021
Working Group Objective:
Following the Parish Council declaration of a Climate Change Emergency, identify, assess, and implement measures within the parish to reduce the carbon footprint of both LMPC and the community.
Working Group Participants:
Rob Carswell, Ralph Watts, Alf Bush, Beverly Barker, Roger Ong, Rosemary Russell, Adrian Russell, Max Scott, Matt Alexander
Details:
1. Sports Pavilion upgrade with Low Carbon Dorset. The ‘whole building’ upgrade includes new doors, cavity wall & loft insulation, Solar PV, ASHP (Air source heat pump) to replace space & water heating system.
2. Youth Hall – upgrades.
3. Parish tree planting program.
Dependencies:
· Acceptance of grant application in order to proceed with upgrades.
· Tree Policy needs to be in place.
Status/Next Steps:
· Sports Pavilion – Salix grant application rejected. Resume Low Carbon Dorset (LCD) application for 40% funding.
· Youth Hall – Salix Application rejected. Project put on hold.
· Tree programme and policy to be moved to the new to VEWG (Village Environment Working Group)
| Financial Forecast:
(£000’s, excluding VAT) |
2020-21 | 2021-22 | 2022-23 |
| Expense to date | 0 | ||
| Forecast | 34(1) | ||
| Total | 0 | 34 |
(1) Sports Pavilion – Low Carbon Dorset grant = 40% contribution.
APPENDIX 4
Huntick Road Cyclepath Working Group – Summary Report – March 2021
UNCHANGED FROM PREVIOUS REPORT
Working Group Objective:
To provide a dedicated safe cycle route to Lytchett Minster School and on to Poole from the village.
Working Group Participants:
Andrew Huggins, Alf Bush
Details:
1. The requirement for a dedicated cyclepath was included in the Lytchett Matravers Neighbourhood Plan and was unanimously approved at the referendum and subsequently adopted by Purbeck D.C.
2. The proposed route starts at the Rose & Crown crossroads and goes down Huntick Road. Preliminary agreement has been reached with Highways and the landowner to the north of Huntick Road.
3. The final stage from the Race Farm junction to Post Green and/or Dorchester Road is to be finalised.
4. The initial 180m from the R&C junction will be included as part of the Wyatt/Morrish development in Huntick Road. That development has now started.
5. LMPC to complete the next section to Jubilee Walk (linked to Selbys Yard decision).
Dependencies:
· DC Highways confirmation on the full route, particularly after Race Farm.
· Confirmation of the LTP commitment within the Purbeck Local Plan, which includes the requirement for both DC and the developers to provide 150k each for local transport needs. This would be earmarked for the cycylepath.
· Outcome of the planning application for Selbys Yard to include short section along their frontage.
Status/Next Steps:
· Met with LM and Upton Council + S Mepham 9 Feb (Zoom). LM+U want a path Randalls Hill to Courtyard. Some issues with narrow and flooding verges – they are investigating land ownership. That path could link to the Huntick Cyclepath for complete route to Poole/Wareham.
· Suggested to SM the possibility of taking up 1m verge either side of road to create 2m Cyclepath and shifting Huntick Road sideways. Viable depending on services underground.
· Discussed first 180m with Wyatts/Morrish Site Manager and confirmed 3m width, probably across full width of site frontage on Huntick Road.
· Contact affected Huntick Road houses advising of new cyclepath plan, including Selbys Yard decision.
· Reassessment of preferred surface and width from Jubilee Walk onwards.
· Dorset Council to receive report from their Highways consultant (WSP), on options for routing etc. PC have requested this be a joint review.
· LM+U to pursue a path at bottom end to meet up with Huntick Cyclepath near Kitchermans cottage.
| Financial Forecast:
(£000’s, excluding VAT) |
2020-21 | 2021-22 | 2022-23 |
| Expense to date | |||
| Forecast | 30 | 150 | |
| Total | 30 | 150 |
APPENDIX 5
Village Environment Working Group – Summary Report – March 2021
Working Group Objective:
To identify areas of concern/opportunity within the physical environment of the Village and propose responses.
Working Group Participants:
Ken Morgan, Alf Bush, Andrew Huggins , Karen Korenevsky, Rob Carswell (+ Geoff Holland?)
Details (in priority order) :-
1. Foxhills Paths – Repairs/Reconstruction during summer 21
2. Rec – Play, Exercise, Landscaping opportunities
3. Wareham Rd/School traffic/parking
4. Trees – Management, Protection, New planting, Dedication +Sponsorship. Audit.
5. Play Area winter surface problems. Rocket Park ok till 21-22 winter. Foxhills to be addressed.
6. Eldons Drove Pond.
7. Ongoing – Highways liaison, Monitor Footpaths, GGs, Street scene improvements, Biodiversity.
8. Finger post Renovations
9. Frys Close paved ‘desert’ improvement opportunity.
10. SANG? Will PC take responsibility?
Dependencies:
· Ownerships
· Statutory undertakings/underground/overhead services.
· DC/EA Approvals
Status/Next Steps:
· Detailed design + Tenders to be sent out end March. Complete end September.
· Highways liaison mtg – 31.3.21
· Sketch designs/ideas for the listed projects, consider priorities + budget estimates.
· Pond Area + Dog Walk Brambles clearance area – measured surveys.
· GG projects – list + prioritise
| Financial Forecast:
(£000’s, excluding VAT) |
2020-21 | 2021-22 | 2022-23 |
| Expense to date | £1.5k | 0 | 0 |
| Forecast | 0 | £55k | ? |
| Total | £1.5K | £55k | ? |
APPENDIX 6
Superfast Broadband Working Group – Summary Report – 22 Mar 2021
Working Group Objective:
To improve Broadband connections for the properties in the village who have slower Broadband connections, but coordinating a Rural Gigabit Voucher Scheme.
Working Group Participants:
Andrew Huggins
Details:
1. Having been approached by some Lytchett residents who reported their broadband speed is pitifully slow, I worked with Dorset Superfast to identify properties with the slower connections.
2. Properties with currently <30MB must sign up to >30MB for 12 months. Properties with >30MB musy sign up to a service which doubles their currently maximum, for 12 months.
3. The Rural Gigabit scheme, which has Dorset Council topup, provides £2500 per residential property (of which £1000 is from DC) and £6500 for each property where a business operates (incl £3000 from DC). Cutoff for applications 30 March 2021.
4. Mailshot to all properties in the High Street, most Roads to the North of it, and Huntick estate and Palmers Orchard and Vineyard Close.
5. Openreach have quoted £274500 to provide FTTP to up to 457 identified properties.
Dependencies:
· We need enough residents to sign up to cover the scheme cost.
· Parish Council, as a “Legal Entity” has to apply for the scheme and be prepared to underwrite any shortfall if households do not ultimately take out the required service (contract for 12 months).
· If we get interest which equates to vouchers to the value of an extra >30% of the project cost (ie 130% of £274500 = £356850) then the Parish council is NOT required to underwrite the project.
Status/Next Steps:
· Cllr Huggins learned on Thursday 4th March that the scheme has been so popular that the Government (DCMS) have closed it to new applicants 3 weeks early. So the End of March target is gone.
· New scheme is due to open 8 April. Govt vouchers are same value as before (£1500/£3500) – that gives us about £240000 of vouchers. However, for the last scheme Dorset Council topped these vouchers up to £2500 and £6000. I have asked DC if they expect to top up – awaiting response.
· I am still collecting more addresses/expression of interest. I currently have 125 addresses of which 11 are businesses. With the last vouchers this would have given us £412000. But now we must wait for details of the new scheme.
| Financial Forecast:
(£000’s, excluding VAT) |
2020-21 | 2021-22 | 2022-23 |
| Expense to date | |||
| Forecast | 0 | 0 | |
| Total | 0 | 0 |
APPENDIX 7
Council views on Wyatts Proposals
Add to PC web site
Wyatt Homes have referred to a workshop with the Lytchett Matravers Parish Council (LMPC) and Dorset Council (DC) in September 2019. This meeting was at Wyatts and their consultants request and, after some discussion, was accepted by both LMPC and DC on strict terms. These were highlighted at the start of the meeting. The participation of Lytchett Matravers Parish Council and Dorset Council was in no way to be construed as any endorsement for the presented plans.
PC Response to Wyatts Consultation
Primarily, LMPC disagreed with Purbeck District Council’s plan to re-designate Green Belt land to development land, just as we have similarly disagreed with the latest Dorset Council Local Plan to further re-designate even more Green Belt land as development land.
In addition, both LMPC and DC have declared a Climate Change Emergency. As a result, both councils are actively promoting the construction of energy efficient houses striving towards zero carbon. New developments should install solar panels and Air Source Heat Pumps as a sustainable standard for the whole development.
Regarding specific sites, LMPC has the following comments:
East of Wareham Road
· The site narrows the gap to the conurbation to the east in direct contradiction to one of the core principles of Green Belt retention.
· The general location will only exacerbate the existing traffic issues in Wareham Road and around the school which is in direct contradiction to DC acceptance of these traffic issues and the commissioning of the Sustrans report to address them. None of the report recommendation have yet been implemented by DC.
· This is a disjointed area of land that should have been rejected by DC Planning, because it will be isolated at the eastern end.
· It is supposedly supported by a SANG which is at least 1.5 miles away through the village centre. That is not sustainable. Therefore, there needs to be Planning Design Brief identifying a north-south linear green corridor along the valley from Deans Drove to Glebe Road, similar to that between The Spinney/Foxhills Estate and Deans Drove today. The valley is a water course and there is a much potential to enhance that.
· Provision should be made for an extension of the Glebe Road footpath through to Foxhills Road.
· development should
Blaneys Corner
· Access to this site is on an already busy junction. While the proposed green space at the junction is good, any proposed play area should be integrated within the development itself. Children cannot play at a busy junction; this is an unsuitable location both from a safety and pollution perspective.
· Footpath connection should be made to the middle of Jubilee Walk.
· It is also clear from the plan that the developer has assumed that they will be given planning permission in the Dorset Local Plan to extend further into the Green Belt. LMPC is vehemently against this approach.
Flowers Drove
· This site named Flowers Drove has no access to Flowers Drove and is not integrated with Flowers Drove because of the existing sewer line. This design needs to be reversed to establish a road with a rural townscape with houses on both sides.
· The current plan has another access point near Blaneys Corner. This junction will be a major traffic concentration point in what is a rural setting; completely out of character.