The meeting of the Council will be held on Monday 21st December 2015

At 7:00 p.m. in the Methodist Church, Wareham Rd, Lytchett Matravers

Tim Watton Parish Clerk

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office/Fax 01202-624530


1. Apologies for absence.

2. Chairman’s Announcements.

3. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

4. Public Participation Session. An opportunity for members of the public to raise issues of concern or interest (e.g. ask a question, make a statement or deputation or present a petition).

5. Minutes of Council Meeting on 16th November 2015.

6. Matters arising not listed below.

7. Reports from District Councillors (Standing Orders Suspended).

8. Report from County Councillor (Standing Orders Suspended).

9. Reports from Sub Committees and Working Groups:

Neighbourhood Planning Working Group

Village Hall Toilets Refurbishment Project Working Group

Sports Club Governance Working Group

10. Recommendations from Committees

Finance & Policy Cttee – meeting 7th December 2015.

11. Consideration of a statutory resolution that the Council will participate in the Local Government Pension Scheme on behalf of the Parish Clerk.

12. Review of points reported and action required arising from Football Foundation Support Visit – Lytchett Astro.

13. Report of any training activity undertaken in the past month.

14. Reports of Representatives (by exception):-

Village Hall DAPTC Footpaths School Liaison
Youth Organisations Sports Club

15. Council to approve the following payments already made

Inv To Whom For What Net VAT Total
3531 PDC Planning application for car park change of use 192.50 0.00 192.50

16. Council to approve the following payments due:-

Inv To Whom For What Net VAT Total
3532 T Watton Clerk’s salary – Dec (12 equal monthly payments by standing order) 905.05 0.00 905.05
3533 T Watton Reimbursement of expenses incurred on Council’s behalf TBA TBA TBA
3534 HMRC Quarter 3 PAYE ENI 921.80 0.00 921.80
3535 T Homer Handyman duties and reimbursement for purchase of materials – Nov 271.98 2.19 274.17
3536 Continental Landscapes Grass Cutting, Southern end of Rec – Nov 20.00 4.00 24.00
3537 The Landscape Group Cemetery maintenance – Nov 303.49 60.70 364.19
3538 Swift Signs Recreation ground “dog” signage, phase 1. 342.21 68.44 410.65
3539 Village and Urban Noticeboards Replacement noticeboard – Wareham Rd 390.00 78.00 468.00
3540 BT payment services Ltd Office phone and broadband charges
3541 E Wilson Reimbursement of mileage expenses on Council business 12.40 0.00 12.40
3542 DAPTC Good Councillors Guide x 4 copies 8.50 0.00 8.50
3543 D & P Warr Hedge trimming 105.00 21.00 126.00

17. “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents – record of decisions taken by Parish Clerk.

18. Correspondence

19. Matters of Interest & Information.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: 18th November 2015

Full Council agenda 21st December 2015