FULL COUNCIL MEETING

Weds 22nd April 2020, at 7:00 p.m. online. Access details available from the Parish Clerk (07824 829491 email lytchettmatravers)

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report from Dorset Councillors (Standing Orders Suspended).

AGENDA

All Council decisions must give due consideration to their impact on the community’s carbon footprint.

1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on 25th March 2020.

4. To receive and consider reports of past subject matters (for the purposes of report only).

5. Chairman’s announcements (for the purposes of report only).

6. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 11th March 2020 (for the purposes of report only).

7. To consider a report covering the options, and related expenditure, for a decision to progress to the next stage of the project to introduce a speed indicator device at three locations in lytchett Matravers.

8. Review of the recommended earmarked reserves in preparation for the Annual Return (AGAR) for the year ending 31st March 2020.

9. Review of the asset register in preparation for the Annual Return (AGAR) FOR THE YEAR ENDING 31ST MARCH 2020.

10. Consider a report on the status and progress of the volunteer program of the Covid-19 Emergency Fund.

11. To receive and consider reports of the following Working Groups:

(i) Village Centre: R Carswell

(ii) Library: A Bush

(iii) Astro: A Huggins

(iv) Village Hall: A Cottman

(v) Huntick Rd Cycle Path: A Huggins

(vi) LM Charitable Trust: R Watts

(vii) Parish Council communications: B Barker

(viii) Climate Emergency: R Carswell

(ix) Broadband provision improvements: Cllr Huggins

12. To receive and consider a progress report on the defibrillator installations from Cllr Huggins.

13. To resolve to approve the following payments Already made:

Inv To Whom For What Net VAT Total
4289 SSE Sports Pavilion Electricity Quarter 4 2019-20 (20 Dec 19 – 16 Mar 20) 96.52 4.82 101.34

14. To rsolve to approve the following payments Due:

Inv To Whom For What Net VAT Total
4290 T Watton Clerk’s salary – April (12 equal monthly payments by SO) TBA 0.00 TBA
4291 Dorset County Pension Fund LGPS pension contrib April 2020 TBA 0.00 TBA
4292 T Homer Handyman duties, March 2020 202.50 0.00 202.50
4293 SSE Car park lighting quarter 4 2019-20 (24 Dec 19- 25 Mar 20) 16.18 0.80 16.98
4294 Dorset Council Remembrance day sign stickers 28.00 5.60 33.60
4295 Dorset Council Annual land rental fee – youth club building 15.00 0.00 15.00
4296 Newlec Electrical Contractors Ltd Supply and fix 4 x LED floodlights at Lytchett Astro 3233.00 646.60 3879.60
4297 Catherine DuMayne Refund of allotment fees paid (rental+deposit) 67.00 0.00 67.00
4298 Gator Grafix Ltd Vinyl printing for AED phone box 150.00 30.00 180.00
4299 SLCC Enterprises Ltd Webinar course – resilience 30.00 6.00 36.00
4300 SLCC Enterprises Ltd Webinar course – preparing to meet website accessibility guidelines 120.00 24.00 144.00
4301 SLCC Enterprises Ltd Webinar course – creating accessible word and .PDF documents 30.00 6.00 36.00
4293 Idverde Ltd Cemetery maintenance – March 20 303.49 60.70 364.19

15. To note any training by members or the Clerk in the past month (for purposes of report only).

16. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).

17. Correspondence received (for purposes of report only).

18. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: April 2020