Weds 27th February 2019, at 7:00 p.m. in the Village Hall, Lytchett Matravers.

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report from District Councillors (Standing Orders Suspended).

Report from County Councillor (Standing Orders Suspended).


1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on 23rd January 2019.

4. To receive and consider reports of past subject matters (for the purposes of report only).

5. Chairman’s announcements (for the purposes of report only).

6. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 13th February 2019 (for the purposes of report only).

7. To receive and consider a report on Sports Club Governance.

8. To receive and consider a report into progress towards CiLCA qualification for the Parish Clerk. (for the purposes of report only).

9. To receive a summary report of the meeting between Cllr Huggins, the Parish Clerk and a representative from Dorset Community Action.

10. To consider a grant application from Purbeck Citizens Advice Bureau concerning local CAB sessions offered locally to residents of Lytchett Matravers (email to council members 11th February 2019).

11. To consider a proposal for the relocation of the twinning association plaque.

12. To consider request for quotes for dropped Kerb to widen MUGA entrance.

13. To receive and consider a report of the Parish Council Awayday.

14. Receive and consider a report on the liaison with the DCC Ranger.

15. Receive and consider a proposal for joint Lytchett Link/Parish Magazine collaboration.

16. To receive and consider reports from the leaders of the Working Groups as follows:

Village Centre:

High Street Shared Space

Recreation Ground Pathways

Recreation Ground Ballcourt

Recreation Ground Bollards/Dolly Posts

Eldons Drove Lane

DCC Transfers:

– Youth Hall

– Library

– Astro Expansion

– New Sports Field

Village Communications:

– Broadband Improvement

– Mobile Signal

Neighbourhood Plan:

– Purbeck Local Plan

17. To resolve to approve the following payments already made:

Inv To Whom For What Net VAT Total
4050 SLCC CiLCA registration 350.00 0.00 350.00

18. To resolve to approve the following payments due:

Inv To Whom For What Net VAT Total
4051 T Watton Clerk’s salary – February (12 equal monthly payments by SO) 883.15 0.00 883.15
4052 DCC LGPS pension contrib February 2019 350.56 0.00 350.56
4053 T Homer Handyman duties, January 2019 225.00 0.00 225.00
4054 Idverde Ltd Cemetery maintenance – January 2019 303.49 60.70 364.19
4055 Idverde Ltd Rec ground football pitches grass cut 11/01/19 85.00 17.00 102.00
4056 T Watton Office expenses reimbursement TBA TBA TBA
4057 Churches Fire Security Ltd Inspection and service of fire equipment at Club Hall 84.50 16.90 101.40
4058 D & P Warr Hedge trimming – Eldons Drove and allotments 150.00 30.00 180.00
4059 Starboard Systems Ltd (t/a Scribe Accounts) Accounts software – annual licence 347.00 69.40 416.40
4060 A Cottman Reimbursement of expenses incurred 24.38 6.09 30.47
4061 Borough of Poole Clearance of vegetation at Library walk, add soil and seed. 500.00 100.00 600.00
4062 SSE Car park lighting 4.85 0.24 5.09

19. To note any training undertaken by members or the Clerk in the past month (for purposes of report only).

20. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).

21. Correspondence received (for purposes of report only).

22. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: February 2019

Full Council agenda 27th February 2019 – 7pm in the Village Hall, Lytchett Matravers,