Weds 28th August 2019, at 7:00 p.m. in the Village Hall, Lytchett Matravers.

Council Office, Vineyard Close, Lytchett Matravers BH16 6DD Office 01202-624530

Report from our local Member of Parliament (Standing Orders Suspended).

Public Participation Session (Standing Orders Suspended): An opportunity for members of the public to raise issues of concern or interest – e.g. ask a question, make a statement or present a petition. (Standing Orders Suspended).

Report from Dorset Councillors (Standing Orders Suspended).


1. To receive and consider apologies for absence.

2. To receive any declarations of interest, and consider any requests for Special Dispensations under Section 33 of the Localism Act 2011.

3. To receive and resolve to approve minutes of Council meeting held on 24th July 2019.

4. To receive and consider reports of past subject matters (for the purposes of report only).

5. Chairman’s announcements (for the purposes of report only).

6. To receive and note the content of the minutes of the Finance & General Purposes Committee meeting on 14th August 2019 (for the purposes of report only).

7. To consider recommendations from the Finance & General Purposes Committee:

Meeting the eligibility criteria for the General Power of Competence (Localism Act 2011, Part 1, Ch1, ss 1-8; and Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 schedule Conditions of Eligibility).

To approve the revised pay rate for the Parish Clerk (old SCP 25 = new SCP 17) with effect from 1st April 2019.

8. To receive and consider reports of the following Working Groups:

(i) Village Centre: R Carswell

(ii) Library: A Bush

(iii) Astro: A Huggins

(iv) Village Hall: A Cottman

(v) Huntick Rd Cycle Path: A Huggins

(vi) LM Trust structure: R Watts

(vii) Parish Council communications: B Barker

9. To receive and consider a report on Sports Club Governance and progress on the Pavilion refurbishment programme.

10. To consider planning application 6/2019/0424 OOTA Property Ltd. Honeypot Cottage, Huntick Estate, Lytchett Matravers, BH16 6EB. Single storey extension

11. To consider planning application 6/2019/0441 Harlequin Homes. The Shooting Box, Middle Road, Lytchett Matravers BH16 6HJ. Sever plot, erect two dwellings with access and parking.

12. To consider a motion to adopt a Tree Management Policy.

13. To resolve to approve the following payments already made:

Inv To Whom For What Net VAT Total
4157 Medisol BV Purchase of 3 x Aivia outdoor cabinets and 3 x Zoll AEDs 6885.00 1377.00 8262.00
4158 Henderson Supply and install goalpost sleeves at Rec Ground 550.00 110.00 660.00
4159 A White Allotment 1st Prize 15.00 0.00 15.00
4160 J Watson Allotment 2nd Prize 10.00 0.00 10.00
4161 A Russell Allotment 3rd Prize 5.00 0.00 5.00

14. To resolve to approve the following payments due:

Inv To Whom For What Net VAT Total
4162 T Watton Clerk’s salary – August (12 equal monthly payments by SO) 910.53 0.00 910.53
4163 T Watton Clerks salary adjustment TBA TBA TBA
4164 Dorset County Pension Fund LGPS pension contrib August 2019 TBA TBA TBA
4165 T Homer Handyman duties, July 2019 245.25 0.00 245.25
4166 Idverde Ltd Cemetery maintenance – July 19 303.49 60.70 364.19
4167 Idverde Ltd 2 x grass cuts – sports playing area of rec : July 170.00 34.00 204.00
4168 Idverde Ltd 2 x grass cuts – southern area of rec : July 46.50 9.30 55.80
4169 Association of Dorset Watches – Community Speed Watch Purchase of Dictaphone 21.99 0.00 21.99
4170 Stackhouse Poland Ltd Additional insurance premium for Defibrillator at Sports Pavilion 28.00 0.00 28.00
4171 BCP Council Supply and installation of plastic bollards at Eldons Drove car park 1832.00 366.40 2198.40
4172 BCP Council Supply and install 2 x lockable bollards + locks at Eldons Drove car park 355.00 71.00 426.00
4173 J & Bs Ltd Supply of plumbing goods for Sports Pavilion refurbishment 308.48 61.70 370.18

15. To note any training undertaken by members or the Clerk in the past month (for purposes of report only).

16. To note any decisions and / or action taken by Parish Clerk under “Openness of Local Government Bodies Regulations 2014”, Part 3, Paragraphs 6-10, Record of Decisions and Access to Documents (for purposes of report only).

17. Correspondence received (for purposes of report only).

18. To note date of next meeting and items for future agendas.

Members are reminded that the Parish Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (including: race, gender, sexual orientation, religion, marital status and any disability); Crime & Disorder; Health & Safety; and Human Rights.

Parish Clerk: T. Watton Date: August 2019

Full Council agenda 28th August 2019 – 7pm in the Village Hall, Vineyard Close, Lytchett Matravers,