Lytchett Matravers Parish Council

MINUTES of the Meeting held on 12th October 2015 in the Methodist Church, Wareham Rd, Lytchett Matravers at 7:00 p.m.

PRESENT: Cllrs K Norris (committee chairman), M Colvey, P Webb, C Wood.


  1. Were received from Cllr A Bush and the Parish Clerk.



There was none.


  1. Declarations of Pecuniary Interest; and consideration of requests for Special Dispensations under Section 33 of the Localism Act 2011.

There was none.


  1. MINUTES OF THE MEETING on 10th August 2015 were ACCEPTED as a true record.



Minute 12, 6th June 2011. Security of council papers & records. It was noted that one Council minute book is still with Cllr Bush, who is currently making an electronic copy. Carried forward on the basis that Cllr Bush gives a progress report at the next meeting.

Community grant for village hall toilets refurbishment project. Cllr Norris to request sight of the latest audited accounts of the Village Hall. DISCHARGE.

Minute 12, 15th April 2015 – establishment of pension for Parish Clerk. The Parish Clerk advised that he had contacted the manager of the LGPS at DCC who had confirmed that it was possible for the Parish Clerk to be joined to the LGPS in respect of his employment with the Council. However she also told him that it was not possible to treat the accumulated “retirement fund” lump sum as a block payment into LGPS. She advised that background literature and application forms will be forwarded on receipt of a written request for them from the Parish Clerk. Such a written request has been sent to DCC by the Clerk. Parish Clerk to chase DCC for a response.

Minute 10, 8th June 2015 – replacement noticeboard to be installed on Wareham Rd adjacent to the school entrance. This has now been ordered for delivery direct to the Village Handyman.  Parish Clerk to provide an update of progress.

Minute 11, 8th June 2014 – Neighbourhood Plan: compilation of grant requests. Cllr Webb has submitted grant request to PDC. DISCHARGE.


  1. Receipt of 2015/16 bank reconciliation and accounts to date.

The Chairman referred to the bank reconciliation and accounts update to date which had been circulated by the Parish Clerk to all members prior to this meeting. A copy is attached at Appendix 1 to these minutes. It was resolved to RECOMMEND acceptance of the Bank Reconciliation and Accounts to date.


  1. Consideration of approval of expenditure of up to £1000 (net of VAT) for repairs to Lytchett Astro pitch fencing – in line with Financial Regs 4.1 and 11.1a iii (repairs to existing equipment). 

Having seen the need for repair of the MUGA fence and taking into account its use by pre-school and school children, it was resolved to RECOMMEND: (i) that instructions now be given for the repair to be carried out for expenditure upto £1000 net of VAT (ii) that a sub committee be set up to review the relationship of the Sports Club with the village and the PC, the use of facilities and benefits to residents.

  1. Consideration and responses to issues arising from report “Working Together – A Pilot Project for Locality Working in Dorset” Action: Parish Clerk toseek advice from County Councillor Drane on this matter.



There was none.



There was none.


There being no further business, the Chairman closed the meeting at 19:52


Annotated by/on ………………………….     Approved by/on ………………………

FinanceMinutes151012 Appendix1

Minutes of Finance & Policy Committee meeting 12th Oct 2015